Paperless-NGX is a modern open-source document management system that transforms your physical documents into a searchable digital archive.
Trusted by leading companies
Paperless-NGX is a modern open-source document management system that transforms your physical documents into a searchable digital archive.
With OCR text recognition and machine learning, it automatically organizes your documents with tags, correspondents, and document types.
We install, host and operate Paperless-NGX for your company - either on our secure, GDPR-compliant infrastructure in Germany or other locations, as well as on-premise in your own environment.
With 24/7 monitoring, enterprise support, backups and professional maintenance, we ensure maximum availability and reliable operation of your Paperless-NGX instance.
Automatically organize and index your documents with tags, correspondents, types, and custom fields.
Your data is stored exclusively locally on your server and never transmitted or shared.
Automatic text recognition makes scanned documents searchable and editable.
The Tesseract engine recognizes text in over 100 languages for global document management.
Documents are saved in PDF/A format for long-term archiving, in addition to the originals.
Automatic assignment of tags, correspondents, and document types through intelligent algorithms.
Supports PDF, images, text files, Office documents (Word, Excel, PowerPoint, LibreOffice) and more.
Intuitive user interface with dashboard, drag-and-drop upload, and advanced search functions.
Powerful workflows and integrated integrity checking for your document archive.
Leverage the power of AI for intelligent document analysis and semantic search
AI-powered document analysis directly in Paperless-NGX. Automatic categorization, intelligent search and RAG-based queries.
Professional AI infrastructure for local LLM inference. Perfect for RAG setups with Paperless-NGX without cloud dependencies.
We help you with setup, integration and optimization
Contact us now
See how simple and efficient Paperless works in practice. From installation to productive use.
Professional installation on your infrastructure – on-premise, cloud or hybrid
In your data center
AWS, Azure, Hetzner & more
High-availability setup with comprehensive security and compliance features
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Secure access and access control for your installation
WireGuard, NetBird or Tailscale
Keycloak, Authentik, Azure AD
TOTP, WebAuthn, YubiKey
Fail2Ban, Rate Limiting, IP Whitelisting
We set up secure VPN access to your installation – ideal for remote work and external employees.
Full-service installation with no hidden costs
Paperless is brilliant for archiving. But with scripting, it becomes an engine for business processes. We use interfaces to not just store documents, but trigger actions.
We connect Paperless with the outside world. Uploads directly from the scanner, retrieval of documents for the customer portal, or bulk exports for audits – all programmatically controlled.
The killer feature: After the OCR process, Paperless executes our scripts. We analyze the text content and decide: Is this an invoice? Then off to the bank API. Is it a contract? Then email to Legal.
When standard OCR fails (e.g., with special barcodes or handwritten forms), we integrate specialized parsers or AI vision models into the pipeline.
How we implement Paperless-NGX development in practice.
Invoices are scanned but then must be manually paid in online banking.
A post-consumption script extracts IBAN and amount (RegEx/AI), creates an XML transfer, and pushes it (after approval) to the banking API.
Standard matching is too imprecise. Documents end up in the wrong context.
Implementation of complex tagging logic. E.g., 'If date > 2024 AND contains Project Number X, then tag with Project-X and move to Folder Y'.
At month-end, all invoices must be painstakingly gathered and zipped.
A cronjob searches all documents with tag 'Invoice' and 'This Month', creates a ZIP with meaningful naming, and uploads it to the tax advisor's shared folder.
Open source enterprise-ready for productive workloads - we run your applications with highest security standards and enterprise support
Open source software for business-critical processes requires professional maintenance, continuous updates, and enterprise-grade support. With our Paperless Enterprise Managed Hosting, you get the necessary infrastructure and support to reliably operate open source in production environments. Backups, SLAs, telephone support, and personal contact - so you can focus on your core business.
We also offer customized Paperless Enterprise solutions for your specific requirements. Contact us for an individual quote.
Good choice – we'll help you get started or with operations.
As a Managed Service customer at WZ-IT, you have access to our exclusive portal: Monitor your infrastructure in real-time, schedule maintenance, request quotes, and get direct support – all in one central location.
Paperless-ngx is an open-source document management system (DMS) that automatically archives physical and digital documents, makes them searchable via OCR, and manages them through a web interface. It is suitable for small and medium-sized businesses (SMBs), freelancers, individuals, as well as organizations with many documents and requirements for data protection and data sovereignty. We support numerous customers with installation, configuration, and operation of Paperless-ngx.
Paperless-ngx offers full-text OCR for text recognition on scanned documents, storage in the long-lasting PDF/A format, comprehensive metadata management with tags, document types, and correspondents, a modern web interface with drag-and-drop upload, multi-user support, and automated workflows for document import via hotfolder or email.
Yes, Paperless-ngx is open source under the GPL-3.0 license. There are no license costs for operation. Costs only arise for hardware or hosting, storage space, and optional managed hosting. With our managed service offering, we take care of the complete operation – you only pay a fixed monthly price without hidden costs.
Paperless-ngx runs on Linux – ideally in Docker containers. For small to medium installations, moderate resources are sufficient. With higher document volumes and lots of OCR processing, adequate storage space, RAM/CPU, and stable storage are important. If you use our managed hosting, we handle the entire setup and dimension the infrastructure according to your needs.
Documents can be imported in various ways: via drag-and-drop through the web interface, through a monitored hotfolder (consume folder), via email import, or manually. After import, Paperless-ngx automatically performs OCR, classification, and storage – including metadata and archive version in PDF/A format.
Thanks to OCR and full-text indexing, documents can be searched not only by filename but also by their content. Additionally, tags, document types, correspondents, dates, and other metadata can be used to filter files specifically. The web interface offers search functionality with autocomplete, filters, bulk editing, and saveable views.
Yes, Paperless-ngx can be operated fully GDPR compliant. As a self-hosted solution, you have complete control over your data. With our managed hosting, we operate your instance exclusively on German servers, so your documents never leave the EU. Full data sovereignty remains with you – without dependency on US cloud providers.
Managed hosting is particularly attractive for companies or organizations that don't have their own infrastructure or Docker/Linux expertise but still want to benefit from the advantages of a self-hosted DMS. This eliminates the effort for installation, updates, backups, and maintenance – you get a ready-to-use, managed solution with full data control.
Yes, we handle the complete installation and configuration of Paperless-ngx – either on your own infrastructure or as a managed service with us. Installation includes Docker setup, database configuration, reverse proxy, TLS certificates, initial user setup, and optionally setting up hotfolders and email import.
Yes, Paperless-ngx is modular and flexible: storage, server performance, and infrastructure can be adjusted as needed. Through the Docker/container setup, scalability is technically well achievable. With our managed hosting or professional infrastructure, deployment for medium and larger teams with many documents and accesses is realistic – without performance degradation.
Paperless-ngx stores all documents and metadata in a database and in the file system. With our managed hosting, we perform daily automatic backups – of both the database and all documents and attachments. Backups are stored encrypted on separate servers. In case of emergency, we can quickly restore your instance.
Yes, we offer Paperless AI as an AI extension for Paperless-ngx. This gives you semantic search in documents, automatic categorization, and RAG-based queries directly from your document base. Combined with our AI Cube, you can use local LLM inference – fully GDPR compliant without cloud dependency.
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These solutions are often used together with Paperless-NGX
These solutions offer similar functionalities and can be evaluated together
Whether a specific IT challenge or just an idea – we look forward to the exchange. In a brief conversation, we'll evaluate together if and how your project fits with WZ-IT.
Trusted by leading companies
Timo Wevelsiep & Robin Zins
CEOs of WZ-IT
