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Paperless AI Logo

Paperless AI: Managed Hosting, Installation and Operations

WZ-IT plans, installs and operates Paperless AI as managed hosting, in your cloud or on premises. Depending on the target design, we also provide migration, secure network and identity integration, monitoring, backups, updates, integrations and further development.

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Companies worldwide trust WZ-IT

The following are trademarks of their respective owners: Paperless-AI (the Paperless-AI project). WZ-IT is an independent service provider and has no business, partnership, or contractual relationship with these companies. We offer independent migration, installation, hosting, and operations services.

Companies worldwide trust WZ-IT

Stadtwerke BrühlDGHO e.V.ABCO Water SystemsGolem.deEVADXBnextGYMAInergyml&sOdiseo SolutionsAnnotaARGEAphy AG
About the Technology

What is Paperless AI?

Technology Logo

Paperless AI is an AI-powered extension for Paperless-NGX that enables automatic document classification, intelligent tagging, and semantic search using Retrieval-Augmented Generation (RAG).

With local or external model providers, Paperless AI can add classification suggestions and semantic queries. Data flows, model choice and business approvals are defined for the document corpus.

Self-Hosted
Architecture
Integration
Managed operations

Why Paperless AI?

We install, host and operate Paperless AI for your business - either on our secure, privacy-focused infrastructure in Germany or other locations, or on-premise in your own environment.

We provide 24/7 monitoring, backups and maintenance for your Paperless AI instance. Human response times and support coverage follow the selected service level.

Features

Paperless AI Features

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Automated Document Processing

Analyses new documents and suggests titles, tags, document types and correspondents. Review and approval steps are used for sensitive collections.

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Multi-AI Model Support

Supports Ollama (Mistral, Llama, Phi-4, Gemma-2), OpenAI, DeepSeek, Azure OpenAI, Perplexity, Together.ai, LiteLLM, VLLM, Gemini and more.

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RAG-Based Search

Retrieval-augmented generation can provide suitable document passages for semantic queries. Quality depends on OCR, indexing, retrieval and the model.

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AI Document Chat

Ask questions in natural language: 'When did I sign my rental agreement?' or 'Which documents mention my health insurance?'

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Intelligent Tagging

AI-assisted suggestions for tags, correspondents and document types based on extracted content.

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Semantic Search

Search by meaning, not just keywords. Finds relevant documents even without exact matches.

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Manual Processing

Web interface for manual AI-assisted document analysis. Useful for sensitive documents requiring individual review.

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Tag Rules & Filters

Define rules for automatic processing. Disable prompts and apply tags automatically.

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Privacy-First

Self-hosted with Ollama integration - your documents stay on your server. Or use OpenAI-compatible APIs according to your privacy requirements.

You got questions? We are here to help!
Professional Installation Service

Paperless-AI Installation & setup

Professional installation on your infrastructure - on-premise, cloud or hybrid

On-Premise

In your data center

  • Installation on bare-metal, VM or Docker
  • Optimal performance configuration
  • Integration with existing Active Directory/LDAP
  • SSL certificate & reverse proxy
  • Backup strategy & monitoring
  • Security hardening following best practices
  • Documentation & training

Cloud Installation

AWS, Azure, Hetzner & more

  • Installation on AWS, Azure, GCP, Hetzner
  • Terraform/IaC setup (optional)
  • Kubernetes or Docker Compose
  • Capacity and scaling design
  • Reverse proxy and optional platform services
  • CloudWatch/monitoring setup
  • Cost optimization & best practices

Enterprise Setup

Advanced architecture after technical and licence assessment

  • HA and recovery design where supported by the application and edition
  • VPN access (e.g. WireGuard, NetBird, Tailscale)
  • SSO integration or an upstream identity layer
  • MFA through the application or identity provider
  • Logging according to feature set and edition
  • Backup and recovery design
  • Custom security policies
  • Dedicated contact person
Use Cases

Using Paperless-AI in your organisation

Automated Document Processing

AI automatically analyzes and classifies documents with tags, types and correspondents

Privacy-Compliant AI

On-premise AI with Ollama - your sensitive documents never leave your infrastructure

Multi-Model Setup

Combine different AI models for optimal results with different document types

Semantic Search

Find documents through natural questions instead of keywords: "When did I sign my rental agreement?"

RAG-Based Document Chat

Chat with your document archive and receive precise answers with source references

Large Document Volumes

Perfect for companies with high document volumes and complex classification requirements

Security

Operate Paperless-AI with secure access

Secure access and access control for your installation

VPN Access

WireGuard, NetBird or Tailscale

SSO Integration

Directly or through an upstream identity layer

Multi-Factor Auth

Depends on application, edition and identity provider

Firewall & Hardening

Fail2Ban, Rate Limiting, IP Whitelisting

Secure Access via VPN

We set up secure VPN access to your installation - ideal for remote work and external employees.

  • Zero-Trust Network Access (ZTNA)
  • Encrypted connections
  • Easy client setup for all devices
  • Centralized access management
Supported VPN Solutions:
WireGuard
NetBird
Tailscale
Headscale
OpenVPN
Cloudflare Tunnel
Included

What the Paperless-AI setup includes

Full-service installation with no hidden costs

✓ Complete installation & configuration
✓ SSL certificate & reverse proxy setup
✓ Backup strategy & disaster recovery
✓ Performance optimization & tuning
✓ Security hardening following OWASP
✓ Monitoring & logging setup
✓ Documentation & best practices
✓ Administrator training (remote)
✓ 30 days email support included
✓ Dedicated contact person
✓ Optional integration: LDAP/AD, SSO, MFA
✓ Update strategy & patch management setup
Architecture & Interfaces

Paperless-AI Development & Integration

Paperless-AI extends Paperless-ngx with LLM capabilities. We develop custom pipelines for your specific document types.

Paperless-ngx API

Via the Paperless API we control the entire workflow: Document ingest, tag assignment, metadata extraction.

Processing Hooks

Custom hooks for post-processing: After AI analysis, further actions can be triggered (archiving, notification).

LLM Prompt Engineering

We optimize LLM prompts for your document types: Invoices, contracts, correspondence - each type needs specific prompting.

Concrete Use Cases

How we implement Paperless-AI development in practice.

Invoice Data Extraction

Problem

Incoming invoices must be manually transferred to accounting. Error-prone and time-consuming.

Solution

LLM extracts structured data (amount, VAT, supplier, IBAN) and pushes to DATEV/SAP.

Contract Clause Analysis

Problem

Lawyers must check every new contract for critical clauses. Not feasible at volume.

Solution

AI analysis automatically marking risk clauses (liability, notice periods, jurisdiction) and flagging for review.

Correspondence Routing

Problem

Incoming mail (scanned) must be manually assigned to the right department.

Solution

AI classifies letters by content and routes automatically: Complaints to support, applications to HR, invoices to finance.

Infrastructure, integration and operations

Paperless AI as part of your infrastructure

We do more than provide an application. WZ-IT designs the technical architecture, integrates network and identity, operates the agreed scope and develops integrations when the standard product is not enough.

Architecture and migration

Sizing, target environment, data transfer, cutover and recovery are resolved before production operations.

Network and identity

SSO, secure access, internal systems and existing security components are integrated appropriately.

Monitoring and service level

Updates, backups, technical monitoring and response paths follow a transparent operational scope.

Integration and development

APIs, automation and custom extensions can be delivered beyond basic deployment.

The exact scope depends on the application, edition, infrastructure and criticality. Vendor licences and non-standard components are quoted separately.

Target architecture

Integrate Paperless AI into your infrastructure with clear controls

AI applications need controlled model access, knowledge sources, permissions and observability in addition to the user interface. We design these data flows as one coherent stack.

Models, extensions and data sources are not enabled indiscriminately. Permissions, data exposure, cost and professional oversight are assessed per use case.

Managed Hosting & Operations

Paperless AI hosting in Germany: GDPR-compliant operations

Managed Hosting

Hosting and ongoing operations

A clearly defined operating scope instead of an opaque hosting flat fee.

One managed standard application included
Dedicated compute workload in S, M, L or XL
Subdomain on wz-it.cloud included
German provider, German data centres, no US clouds
ISO 27001-certified and BSI C5-attested data centres
99.9 % standard availability per month
CVE and security-advisory monitoring for the operating system and managed application, regular updates, and priority deployment of available patches for critical vulnerabilities
Central collection of agreed system and operations logs with immutable retention
Daily backup with 7-day retention
5 TB outbound traffic per workload and month
24/7 proactive monitoring
Five clearly separated service levels
24/7 P1 response with Production or Critical
Personal technical contact
Starter workload from
€129.90/ month
Try it free for 7 days

We set up a test instance for you, usually on the next business day. No payment details required. After seven days it is deleted unless you continue.

Modular pricing based on your requirements - service level, apps and compute selectable individually.
DCs
ISO 27001 / BSI C5
24/7
Monitoring
GDPR
requirements

What managed hosting covers

Compute, applications, storage and response are shown separately. You can see what ongoing operations include and which requirements need a technical assessment.

Bring Your Own Infrastructure

Installation on Your Infrastructure

Installation on your own infrastructure
On-premise or in your cloud
Control over data location and access
Custom configuration
Complete documentation
Initial setup & configuration
Optional support and maintenance contract
Price on request
plus optional support & maintenance

Looking for a custom solution?

We also design custom Paperless AI architectures, integrations and migrations. Contact us for a technical assessment.

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Calculator

How much does hosting for Paperless AI cost?

One managed standard Paperless AI application is included in the Starter workload. Business and higher levels add a flexible operations allowance for planned work during regular service hours. Select compute, additional applications, storage and the appropriate service level.

Will the service process professional secrets covered by Section 203 of the German Criminal Code?

Select the operating model first. The separate Section 203 Managed Cloud starts from €499.90 excluding VAT per month; final scope and price are defined on request.

Workloads

A workload is one compute instance with the applications agreed for it.

Compute per workload

Additional standard applications

One standard app per workload is already included. Additional dedicated servers count as separate workloads.

Additional block storage

€7.99 excl. VAT per additional 100 GB per month, including daily encrypted offsite backup with 7-day retention. Billing is based on provisioned capacity, not actual usage.

GB

Custom backup retention

We also implement custom backup schedules and retention periods. For example: daily backups retained for 30 days and one monthly backup retained for 12 months. Scope, storage requirements and additional costs are agreed separately.

Availability configuration

+€299 excluding VAT per workload and month

Standard hosting runs on a single instance without high availability. Availability for custom architectures is agreed separately.

Zero downtime on request

Distributed operation with several instances, a database cluster and rolling updates, so that a node failure causes no interruption. Only for applications suited to it; design and price after technical assessment.

Service level

24/7 response

For P1 incidents in business-critical production environments.

Role in the overall system

Related services for Paperless AI

This page covers installation and the agreed platform operations for Paperless AI. Custom code, the access layer and special confidentiality requirements remain clearly separated responsibilities that can be added when needed.

Three relevant adjacent paths instead of a long list of further products.

All prices are net and exclude statutory VAT. The offers are addressed to businesses.

View the overall system

Enquiry

Enquire about hosting and operations for Paperless AI

Briefly describe the current state and objective for Paperless AI. We assess infrastructure, integration, and ongoing operations.

Which Paperless AI service do you need?

Choose the appropriate starting point and add the technical context.

How should we get back to you?

We usually respond within one business day. Please do not submit credentials.

On-premises option

Run Paperless-AI on hardware at your organisation

As an alternative to managed hosting in the data centre, WZ-IT provides the hardware, configures Paperless-AI, and handles hardening, monitoring, updates, backup and technical support. Access can be limited to the internal network or enabled through VPN and existing identities.

from EUR 349 excl. VAT / month · plus one-time provisioning and initial setup

WZ-IT App Node as a local appliance

Paperless-AI FAQ

Operations, models, data flows and integration

Paperless-AI is an open-source extension for Paperless-NGX. It adds AI-powered functions to document management: automatic document analysis, intelligent tagging, semantic search, and question/answer functionality based on your documents.

Including: automatic detection of new documents, AI analysis of content, automatic assignment of metadata (title, tags, document type, correspondent), semantic search, chat/Q&A function across documents, manual and automatic processing modes, and support for many AI backends (local or cloud).

Paperless-AI can connect OpenAI-compatible endpoints as well as local models, for example through Ollama. Which document content leaves the environment depends on the selected model, embedding and integration services.

Yes - Paperless-AI extends Paperless-NGX. Without a running Paperless-NGX installation, Paperless-AI will not work.

Typically via Docker or Docker-Compose: You clone the Paperless-AI repository, configure the URL and API token of your Paperless-NGX instance, select an AI backend, and start the container. Once the system is running, automatic analysis and chat functions are available.

Yes - both newly imported documents and existing documents can be analyzed by Paperless-AI and provided with metadata.

Yes - in addition to auto mode, there is a manual mode via a web interface where you can specifically select and review documents.

Significantly less time spent on tagging and classification, better consistency in metadata, faster and more precise search, easy retrievability, and a higher degree of automation - ideal for large document volumes.

Paperless-AI can be configured for a fully local setup, for example with Ollama. Whether documents and metadata leave the environment still depends on every selected model, embedding and integration service. We document these data flows and align operations with your privacy requirements.

Paperless-AI can run on your own infrastructure, for example alongside a local model server. To keep the data flow local, models, embeddings and other integrations must also be configured locally or under equivalent controls; legal compliance still depends on the concrete use case.

Yes - Paperless-AI provides a modern web user interface where you can configure settings, manually process documents, and use the AI chat.

Yes - Paperless-AI can also be installed on a Synology NAS (if Docker is supported) and thus works in many home or small business environments.

When using cloud models, document contents are sent to external providers at least temporarily - this can be privacy-relevant. Local models are more privacy-friendly but require sufficient hardware resources. Our AI Cube provides the necessary GPU power for local AI inference. A backup before the first AI analysis is also recommended.

For companies, organizations, or individuals with large document collections who want to automate their processes - e.g., archives, law firms, accounting, insurance companies, or anyone who regularly processes documents.

Yes - with semantic search and the chat/Q&A function, you can ask questions to the document archive ('When was our last invoice from company X?', 'Which contracts expire next year?' etc.) - not just simple keyword search.

Very flexible - you can set rules for which documents are automatically analyzed, define output tags, choose the AI model, and select manual or automatic processing.

Paperless-NGX itself supports PDFs, images, texts, and Office documents; Paperless-AI takes over their content and analyzes it - allowing intelligent management of various document types.

Free intro call

Let's talk about your project - honest and no strings attached

  • Straight with Timo and Robin - no sales team, no pitch
  • An honest take, including when we are not the right fit
  • Concrete next steps for infrastructure, software or AI

No risk: worst case, you leave with a clearer understanding of your project than before.

Timo and Robin, founders of WZ-IT
Jakob Öschlberger
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
Reviews

Selected customers and projects in Germany and internationally

Stadtwerke BrühlDGHO e.V.ABCO Water SystemsAnnotaCORGOSRekorderKeymateFührerscheinmacherSolidProofARGE
Boese VA
nextGYM
GermanyNetworking & ProvisioningVPNAutomationOperations

WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.

Steve Kirchner

Steve Kirchner

Managing Director, nextGYM GmbH

Pascal Block
GermanyProxmox & BackupProxmoxBackupDocumentation
Professional, honest and technically thoroughly sound: WZ-IT set up our Proxmox and backup infrastructure securely and future-proof. The consulting from Timo and Robin was objective and needs-driven, the implementation smooth and the final documentation exemplary. You can tell immediately that business-critical infrastructure is thought through holistically from the outset here and implemented with clear ownership.

Pascal Block

Project Manager, Stadtwerke Brühl GmbH

Stadtwerke Brühl - municipal energy and infrastructure utility.

Stadtwerke Brühl GmbH
Secure your Proxmox & backup setup
Christoph Mußmann
GermanyInfrastructure ModernizationData SovereigntyGDPRDocumentation
Communication with WZ-IT was open, friendly and professional from the very beginning. Mr. Wevelsiep and Mr. Zins responded to every one of our questions patiently, promptly and respectfully, and contributed their own suggestions and good ideas on how to modernize our server infrastructure and adapt it even better to our needs. Throughout, WZ-IT consistently kept our need for data sovereignty and GDPR compliance in mind. Even short-notice adjustments and change requests from our side were implemented quickly and patiently and integrated consistently into the overall concept. From planning to the final handover, every step was documented transparently and comprehensively - so if a provider change should ever become necessary, the documentation would let us onboard a successor into our infrastructure very quickly. We are extremely satisfied with WZ-IT and hope to continue working together for a long time.

Christoph Mußmann

Project Officer, DGHO e.V.

DGHO - German Society for Hematology and Medical Oncology.

DGHO e.V.
Modernize your infrastructure - sovereign
Andrea Pawlowski
GermanyArchitecture ConsultingSovereign Software SelectionOpen Source Strategy
I got to know Timo and Robin as dedicated and professional partners who make a lot of things possible for their clients that initially seem impossible. I felt very well advised. The services offered have thoroughly convinced me. (translated)

Andrea Pawlowski

Communications Manager, Golem.de

Golem.de - leading German IT news outlet.

Golem.de
Plan a sovereign open-source stack
H
GermanyLocal AI IntegrationTechnical IntegrationImplementation
While looking for a partner to integrate a local AI solution, we came across Timo and Robin - and could not have made a better decision. They quickly understood our requirements and solved technical challenges competently and pragmatically. We were particularly impressed by the straightforward collaboration, their high level of expertise and the speed of implementation. We are delighted to have Timo and Robin at our side as reliable business partners and look forward to our next projects together. (translated)

Henrik Jeche

Head of IT Administration

ml&s - full-service provider for the electronics industry.

ml&s
Integrate a local AI solution
Sonja Aßer
GermanySoftware DevelopmentPHP ModernizationAPI Extension
With Timo and Robin, you're not only on the safe side technically - you also get the best human support! Whether it's quick help in everyday life or complex IT solutions: the guys from WZ-IT think along with you, act quickly and speak a language you understand. The collaboration is uncomplicated, reliable and always on an equal footing. That makes IT fun - and above all: it works! Big thank you to the team! (translated)

Sonja Aßer

Data Manager, ARGE

ARGE Neue Medien - master data & digital standards for plumbing and building technology.

ARGE
Modernize your legacy software
Aleksandr Shuliko
UAECloud MigrationAWS ExitProxmox81% Cost Reduction
I recently worked with Timo and the WZ-IT team, and honestly, it turned out to be one of the best tech decisions I have made for my business. Right from the start, Timo took the time to walk me through every step in a simple and calm way. No matter how many questions I had, he never rushed me. The results speak for themselves. With WZ-IT, we reduced our monthly expenses from $1,300 down to $250. This was a huge win for us.

Aleksandr Shuliko

CTO, EVA Real Estate

EVA Real Estate - leading real-estate agency in Dubai.

EVA Real Estate
Cut cloud cost - up to −81%
Pascal Hakkers
SwitzerlandManaged ProxmoxClusterMonitoringHigh Availability
WZ-IT manages our Proxmox cluster reliably and professionally. The team handles continuous monitoring and regular updates for us and responds very quickly to any issues or inquiries. They also configure new nodes, systems, and applications that we need to add to our cluster. With WZ-IT's proactive support, our cluster and the business-critical applications running on it remain stable, and high availability is consistently ensured. We value the professional collaboration and the noticeable relief it brings to our daily operations.

Pascal Hakkers

Aphy AG

Aphy AG - AI platform for hotel back-office.

Aphy AG
Build a high-availability Proxmox cluster
John Hellmerichs
GermanyProxmox & VirtualizationBackupVPNSecurity
WZ-IT provided very competent support in implementing our server and virtualization infrastructure. As part of the project, a Proxmox-based virtualization environment was set up along with a virtual machine for our application systems. Additionally, a structured backup concept was implemented. A particular focus was on security: the setup of a VPN tunnel and the clean implementation of encryption and access concepts were professionally executed. The structured consulting as well as the reliable and swift implementation deserve special mention. We are very satisfied with the services provided and are happy to recommend WZ-IT.

John Hellmerichs

Managing Director, AInergy GmbH

AInergy - consultancy for energy and facility management.

AInergy GmbH
Virtualize with Managed Proxmox
Matthias Zimmermann
GermanyOpen Source ArchitectureImplementationTechnical Consulting
We have had very good experiences with Mr. Wevelsiep and WZ-IT. The consultation was professional, clearly understandable, and at fair prices. The team not only implemented our requirements but also thought along and proactively. Instead of just processing individual tasks, they provided us with well-founded explanations that strengthened our own understanding. WZ-IT took a lot of pressure off us with their structured approach - that was exactly what we needed and is the reason why we keep coming back. (translated)

Matthias Zimmermann

Managing Director, Annota GmbH

Annota - healthtech startup with an AI documentation assistant.

Annota
Design an open-source AI architecture
Sebastian Maier
BulgariaSovereign CollaborationOpen Source StackOperationsMaintenance
Timo and Robin from WZ-IT set up a RocketChat server for us - and I couldn't be more satisfied! From the initial consultation to the final implementation, everything was absolutely professional, efficient, and to my complete satisfaction. I particularly appreciate the clear communication, transparent pricing, and the comprehensive expertise that both bring to the table. Even after the setup, they take care of the maintenance, which frees up my time enormously and allows me to focus on other important areas of my business - with the good feeling that our IT is in the best hands. I can recommend WZ-IT without reservation and look forward to continuing our collaboration! (translated)

Sebastian Maier

Managing Director, Yonju GmbH

Yonju - business coaching and AI products.

Yonju
Get collaboration fully managed
Gabriel Sanz Señor
SpainProduction DeploymentCI/CDPaaSOperations
Counting on WZ-IT team was crucial, their expertise and solutions gave us the pace to deploy in production our services, even suggesting and performing improvements over our configuration and setup. We expect to keep counting on them for continuous maintenance of our services and implementation of new solutions.

Gabriel Sanz Señor

Managing Director, Odiseo Solutions

Odiseo Solutions - software engineering for the space industry.

Odiseo Solutions
Ship your prototype to production
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Whether a specific IT challenge or just an idea - we look forward to the exchange. In a brief conversation, we'll evaluate together if and how your project fits with WZ-IT.

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Companies worldwide trust WZ-IT

  • ml&s
  • Rekorder
  • Keymate
  • Führerscheinmacher
  • SolidProof
  • ARGE
  • Boese VA
  • nextGYM
  • Maho Management
  • Golem.de
  • Millenium
  • Paritel
  • Yonju
  • EVADXB
  • Mr. Clipart
  • Aphy AG
  • Negosh
  • ABCO Water Systems
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