Is this the same as automated order entry?

No. Order entry transfers incoming customer orders into sales workflows. Here, purchasing checks a supplier's confirmation against a purchase order your company has already sent.

Can order confirmations be captured from PDF, email or Excel?

Yes. In the pilot we process the formats of the agreed intake, such as PDF attachments, email text or Excel files. The system reads purchase orders from your ERP via API or export. A vendor name alone is not an integration commitment; scope and possible write access are set out in the proposal.

Are purchase orders changed automatically?

The pilot highlights discrepancies and routes them for review. ERP write actions are an extension requiring defined permissions, approvals and error handling.

How are different units and partial confirmations handled?

Conversions, tolerances and partial quantities follow your business rules. If a reliable match or conversion is missing, the case remains open for manual review.

Can invoices and delivery notes also be matched?

Yes, as an extension covering additional document types, sources and rules. The pilot focuses on purchase orders and supplier confirmations so matching and exceptions can be tested properly.

How can value be measured?

We compare processing time, manual rework, unmatched cases and detected discrepancies using an agreed test collection. No blanket automation rate is promised.

How much does automated order confirmation checking cost?

The pilot costs from €19,900 excl. VAT for one intake, one purchase order source and 75–150 test documents. We check data quality, interfaces and target environment before commissioning; extensions are priced separately.

Check order confirmations automatically: match price, quantity and date with AI

Suppliers confirm with different prices, quantities or dates, and purchasing compares line by line. In the pilot, AI matches confirmations against your purchase orders and only presents the deviations for a decision.

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Starting point

Suppliers confirm something other than what you ordered

Your purchasing team compares order confirmations line by line with the purchase order
Changed prices, quantities or delivery dates are noticed late or not at all
Purchase orders are available in structured form in the ERP or as an export
Tolerances and responsibilities for deviations can be defined

Outcome

See deviations before they get lost in daily business

After the pilot, the system matches confirmations from the chosen intake to your purchase orders. Purchasing handles the flagged deviations in price, quantity and date instead of comparing every confirmation in full.

Match the purchase order
Match supplier, order number and line items. Do not silently accept ambiguous item matches.
Detect discrepancies
Show changes in price, quantity or delivery date alongside agreed tolerances.
Review exceptions
Buyers see the document, ordered value and confirmed value together and decide the next action.

Data or integration path still unclear? The AI Opportunity Check evaluates one specific workflow and its prerequisites.

View opportunity check

Pilot scope

One confirmation workflow with traceable comparisons

One intake, one purchase order source, agreed comparison fields and tolerances, tested on 75–150 real documents.

Included

One intake and one purchase-order source
Agreed comparison fields, tolerances and deviation rules
75–150 representative documents
Escalation logic, business tests and result report

Extensions

Scoped separately as needed

Arbitrary supplier layouts and additional purchasing systems
Automatic modification of production purchase orders

Process

From your purchase orders to a tested match

We start with real purchase orders and their confirmations. Purchasing sets tolerances and responsibilities before matching runs automatically.

01
Clarify examples and rules
Review purchase orders, confirmations and previous discrepancies together.
02
Build matching
Extract document data, read purchase orders and link line items traceably.
03
Validate exceptions
Test comparisons and tolerances with purchasing. Unclear cases must reach review.
04
Introduce under control
Use the workflow in the agreed intake channel and define error feedback and optional support.

What we need from you

Sample purchase orders and corresponding supplier confirmations
ERP edition, export options or API documentation
Document volume, comparison fields and typical discrepancies

Scope and investment

Cost: checking order confirmations automatically

Starting price for one intake and one purchase order source. More supplier layouts, ordering systems or automatic changes to purchase orders increase the scope.

Not sure yet whether the pilot pays off? The AI potential check (from €3,900 excl. VAT) answers that first.

Delivery starts once agreed data, access and stakeholders are available. The binding scope and price are defined in your proposal. Hardware, hosting, model consumption, licences and ongoing operations are quoted separately. Follow-on projects are costed against reusable results. We credit the pilot price when you commission the production rollout; there is no requirement to purchase every stage. A pilot concludes with a quality report and an evidenced recommendation to proceed or stop. A documented no-go is a valid outcome. Production approval and ongoing operations are agreed separately.

All prices are net and exclude statutory VAT. The offers are addressed to businesses.

Order Confirmation Pilot

Match supplier confirmations from one intake against purchase orders and present deviations in price, quantity and date for a decision.

from €19,900excluding VAT and separately quoted third-party costs

Credited against the production rollout. You receive the proposal for it with the acceptance report.

4–6 weeks

Scope as described above

Outcome and verification: Verified matching and detection of agreed price, quantity and delivery-date deviations.

After the pilot

From pilot to production confirmation checks

The pilot ends with a recommendation: move to production, extend or stop. You receive the proposal for the production rollout with the pilot's acceptance report, and the pilot price is credited against it; rules, test set and pipeline are reused.

AI Document Processing

Capture and validate further document types such as delivery notes.

View offer

Automated Order Entry

For sales: take incoming customer orders into the ERP in a controlled way.

View offer

Managed LLMOps

Monitor errors, cost and changes of the AI components; workflow maintenance is scoped separately.

View offer

Frequently asked questions about the AI Order Confirmation Check

Scope, integration and subject-matter responsibility.

Reviews & projects

What clients say about working with us

From local AI integration to architecture, data sovereignty and ongoing operations.

WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.

Steve KirchnerManaging Director, nextGYM GmbH

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International

Built in Germany's Ruhr Valley. Running worldwide.

WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.