Automatically check order confirmations and detect discrepancies
A purchase order has been sent. The supplier confirms a different price, a partial quantity or a later date. WZ-IT builds a workflow that matches incoming confirmations to your order and highlights differences. Purchasing reviews exceptions with the original document available.
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Check confirmed terms before discrepancies are overlooked
AI reads varying document layouts. The comparison follows your rules: prices, quantities, units and dates are checked against purchase-order data. Unclear matches are routed for review.
Match the purchase order
Match supplier, order number and line items. Do not silently accept ambiguous item matches.
Detect discrepancies
Show changes in price, quantity or delivery date alongside agreed tolerances.
Review exceptions
Buyers see the document, ordered value and confirmed value together and decide the next action.
Data or integration path still unclear? The AI Process Assessment evaluates one specific workflow and its prerequisites.
One confirmation workflow with traceable comparisons
The pilot connects one defined intake channel to one purchase-order data source. Comparison fields, tolerances, representative supplier layouts and review steps are agreed beforehand. The result is a reviewable exception list, not unchecked changes to purchase orders.
Define document intake
Configure one intake path for PDF or email confirmations and assess representative layouts.
Connect purchase-order data
Assess and connect one existing export or API source for required fields and identifiers.
Compare line items
Compare items, price, quantity, unit and date using agreed rules, including partial confirmations.
Configure review
Provide the original document and discrepancies with processing status. Business decisions remain with purchasing.
Test exceptions
Test missing order numbers, unmatched items and edge cases using your examples.
Document operation
Document processing, retries and responsibilities, and train users.
Extensions
Scoped separately as needed
- Additional intake channels, ERP sources and supplier formats
- Approved ERP write-back and automated supplier communication
- Extended matching with delivery notes and invoices
- Infrastructure, model usage, licences and ongoing operations
Build and validate with your data
We start with representative examples and agree the expected result. This makes business rules, exceptions and technical prerequisites explicit before rollout.
- 01
Clarify examples and rules
Review purchase orders, confirmations and previous discrepancies together.
- 02
Build matching
Extract document data, read purchase orders and link line items traceably.
- 03
Validate exceptions
Test comparisons and tolerances with purchasing. Unclear cases must reach review.
- 04
Introduce under control
Use the workflow in the agreed intake channel and define error feedback and optional support.
Price and scope
Defined pilot with documented handover
The pilot connects one defined intake channel to one purchase-order data source. Comparison fields, tolerances, representative supplier layouts and review steps are agreed beforehand. The result is a reviewable exception list, not unchecked changes to purchase orders.
AI Order Confirmation Check Pilot
from €6,900
excluding VAT, one-time
The pilot connects one defined intake channel to one purchase-order data source. Comparison fields, tolerances, representative supplier layouts and review steps are agreed beforehand. The result is a reviewable exception list, not unchecked changes to purchase orders.
- One intake channel and one purchase-order source
- Agreed fields, layouts and tolerance rules
- Exception list with original documents and review workflow
- Test cases, training and technical handover
The starting price applies to the defined pilot. Data volume, formats, interfaces and acceptance criteria are confirmed in the proposal before engagement. Infrastructure, model usage, licences and ongoing support are listed separately. No preceding assessment is required when scope is clear.
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
Suitable starting conditions
- Your purchasing team regularly checks supplier confirmations.
- Purchase orders are available in an accessible structured format.
- Business tolerances and responsibilities can be defined.
What we need from you
- Sample purchase orders and corresponding supplier confirmations
- ERP edition, export options or API documentation
- Document volume, comparison fields and typical discrepancies
Connect to established services
The pilot can integrate into your existing environment and receive ongoing support. Content maintenance, workflow changes, LLMOps and infrastructure each have an agreed scope; overlapping services are not charged twice.
Enquiry
Which confirmation workflow should we assess?
Briefly describe your starting point, data and target system. We assess whether the pilot fits and what additions are needed.
AI Order Confirmation Check: questions
Scope, integration and subject-matter responsibility.
No. Order entry transfers incoming customer orders into sales workflows. Here, purchasing checks a supplier's confirmation against a purchase order your company has already sent.
The pilot highlights discrepancies and routes them for review. ERP write actions are an extension requiring defined permissions, approvals and error handling.
Conversions, tolerances and partial quantities follow your business rules. If a reliable match or conversion is missing, the case remains open for manual review.
We assess APIs, exports and data models for the edition you use. A vendor name alone is not an integration commitment. Scope and potential write permissions are defined in the proposal.
Yes, as an extension covering additional document types, sources and rules. The pilot focuses on purchase orders and supplier confirmations so matching and exceptions can be tested properly.
We compare processing time, manual rework, unmatched cases and detected discrepancies using an agreed test collection. No blanket automation rate is promised.
Let's talk about your project - honest and no strings attached
- Straight with Timo and Robin - no sales team, no pitch
- An honest take, including when we are not the right fit
- Concrete next steps for infrastructure, software or AI
No risk: worst case, you leave with a clearer understanding of your project than before.
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Golem.de - leading German IT news outlet.
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EVA Real Estate - leading real-estate agency in Dubai.
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Aphy AG - AI platform for hotel back-office.
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AInergy - consultancy for energy and facility management.
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Yonju - business coaching and AI products.
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Managing Director, Odiseo Solutions
Odiseo Solutions - software engineering for the space industry.
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