One business process and one structured workshop
preparation
Review of relevant sample data and systems
Automation boundaries, risks and required human oversight
Written decision brief with pilot scope and budget range
AI Opportunity Check: find out whether AI pays off for your workflow
A workflow costs your team time every week, and it is unclear whether AI is the right answer. We review the process with real examples and your systems and hand over a written decision: AI, fixed rules, conventional automation or deliberately nothing.
Starting point
You have a workflow in mind, but no reliable decision yet
- A recurring task ties up time with searching, checking or retyping
- There are ideas for AI, but it is unclear whether data and systems support them
- Before a pilot is budgeted, you want to know what it requires and can deliver
- Error cases and human approvals should be considered from the start
Outcome
An actionable decision instead of a generic list of AI ideas
Afterwards you know which part of the workflow can be automated, which part stays with people and what a pilot requires. That lets you budget a pilot or stop the initiative for documented reasons.
Current process and bottlenecks
We document intake, processing, decisions, exceptions and target systems for the selected workflow.Data and system review
Sample data, interfaces, permissions and existing rules are reviewed for technical usability.Pilot and effort recommendation
You receive a scoped pilot proposal with prerequisites, risks, review points and a cost assessment.
Need to prioritise several processes and define a shared target architecture? That is what the AI architecture assessment is for.
View assessmentAssessment scope
One process is assessed from both a business and technical perspective
Included are a workshop on one business process, a review of your sample data and systems and a written decision brief.
Service boundary
Not included in the AI Opportunity Check
- Implementation and detailed system design
- Additional processes, travel and legal advice
Process
From the working process to a viable pilot scope
The real business workflow remains the starting point. Technology and models are considered only after intake, outcome and error impact have been clarified.
- 01
Select the workflow
Define the objective, volume, participants and common variants.
- 02
Review data and systems
Work through samples, rules, interfaces and target systems together.
- 03
Set automation boundaries
Separate AI steps, fixed rules, human approvals and explicit exclusions.
- 04
Document the decision
Deliver a concrete recommendation covering pilot, prerequisites, risks and effort.
What we need from you
- A short description of the current workflow and required outcome
- Representative examples, anonymised where needed
- An overview of the applications and interfaces involved
- A business contact for questions and acceptance
Scope and investment
Cost of the AI opportunity assessment
Defined scope for one process. The decision brief with pilot scope and budget range remains usable without a follow-on engagement.
Delivery starts once agreed data, access and stakeholders are available. The binding scope and price are defined in your proposal. Hardware, hosting, model consumption, licences and ongoing operations are quoted separately. Follow-on projects are costed against reusable results. We credit the pilot price when you commission the production rollout; there is no requirement to purchase every stage.
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
AI Opportunity Check
One business process, one workshop, a data and system review and a written decision brief.
from €3,900excluding VAT and separately quoted third-party costs
- One business process and one structured workshop including preparation
- Review of relevant sample data and systems
- Automation boundaries, risks and required human oversight
- Written decision brief with pilot scope and budget range
1–2 weeks
Outcome and verification: Documented process, prerequisites and an evidenced implementation or stop recommendation.
Suitable implementation
The check turns into a clearly scoped pilot
Common input patterns have fixed pilot paths. Everything else we deliver as custom AI development.
AI Document Processing
Classify documents, extract and validate information, and pass structured results to downstream systems.
View offerAutomated Order Entry
Prepare orders from email, PDF or spreadsheets for controlled entry into ERP or CRM systems.
View offerAI Software Development
Build custom AI features, integrations and workflows for processes outside standard entry points.
View serviceFrequently asked questions about the AI Opportunity Check
Cost, duration, outcome and subsequent implementation
- An AI opportunity assessment determines whether a concrete process is best supported by AI, fixed rules or conventional automation. It considers the workflow, data, systems, error impact and necessary human controls together.
- The AI Opportunity Check costs from €3,900 excl. VAT for one business process. It includes the workshop, the data and system review and the written decision brief. Additional processes, on-site visits and legal advice are not included.
- Usually one to two weeks once sample data and contacts are available. The clock starts as soon as the process and the people involved are confirmed.
- A clear boundary allows a reliable technical and commercial assessment. If several workflows are involved, we first prioritise the strongest candidate or agree an expanded scope. For several processes and a shared target architecture, there is the AI architecture assessment.
- No. Missing structure or interfaces can, however, affect the achievable level of automation and the effort required. The assessment makes these prerequisites visible.
- Yes. If fixed rules, a form or a conventional workflow solve the task more reliably, that is documented. The objective is the right implementation path, not the use of a particular model.
- An AI strategy or roadmap orders many possible use cases, responsibilities and budgets across several areas. The opportunity check deliberately goes deep into a single workflow until there is an actionable pilot decision.
- You receive a decision brief with pilot scope, prerequisites and budget range. You then decide whether and with whom to run the pilot. If a workflow is already clear, a pilot can also start without a prior check; existing results are reused after review.
Reviews & projects
What clients say about working with us
From local AI integration to architecture, data sovereignty and ongoing operations.
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
- Integrate a local AI solution
- Modernize your infrastructure - sovereign
- Design an open-source AI architecture
- Plan a sovereign open-source stack
- Secure your Proxmox & backup setup
- Modernize your legacy software
- Cut cloud cost - up to −81%
- Build a high-availability Proxmox cluster
- Virtualize with Managed Proxmox
- Get collaboration fully managed
- Ship your prototype to production
- Connect sites and clusters securely
Request an AI Opportunity Check
Which workflow should we assess?
A brief description of the current process, the systems involved and the largest manual effort is enough for an initial assessment.
