Automatically read, validate and process documents
WZ-IT builds controlled document pipelines for emails, PDFs, scans and forms. Content is classified, extracted into a structured format and passed to the next step or business system under defined validation rules.
Companies worldwide trust WZ-IT
Incoming documents become reviewable structured data
The solution combines extraction, business rules, confidence scores and human review. Uncertain or incomplete cases are routed for clarification rather than passed downstream unnoticed.
Recognise and extract
Capture document type, relevant fields, tables and metadata from the agreed input formats.
Validate and approve
Check mandatory fields, value ranges, master data and business rules and flag uncertain cases.
Hand off to downstream systems
Send confirmed data to the agreed target through an API, file export or controlled workflow.
Architecture, fundamentals and assessment criteria for AI-assisted document processing.
Plan intake, validation and handoff as one complete pipeline
The pilot is scoped around document types, quality variation, target fields and the interfaces available in downstream systems.
Assess document types
Review formats, variants, volumes, languages and common quality issues using representative samples.
Define target fields
Specify required values, tables, classifications and metadata from the business perspective.
Build extraction
Combine OCR, parsers, model steps and fixed rules for the confirmed documents.
Integrate review
Implement confidence thresholds, mandatory checks, exceptions and human approvals.
Connect the target system
Provide confirmed results through a suitable interface or agreed export.
Accept quality
Evaluate representative cases, document error classes and confirm limitations before operations.
Effort factors
What determines scope and final price
- Number, variation and quality of document types
- Handwriting, complex tables, image content or multilingual input
- Availability and quality of master data and business validation rules
- Interfaces, approval process, data volume and required level of automation
Use real documents through to business acceptance
Quality is assessed against a jointly confirmed representative set rather than idealised examples.
- 01
Clarify samples and target
Define document types, target fields, error impact and downstream system.
- 02
Build the pilot pipeline
Implement extraction, rules, confidence thresholds and the review path.
- 03
Evaluate the test set
Review results with the business team, capture error classes and refine the pipeline.
- 04
Hand over or operate
Agree the interface, documentation and optional ongoing managed service.
Entry and operations
A visible pilot price, followed by operations for the confirmed scope
The pilot establishes one prioritised document process technically and operationally. Production scope is confirmed against volume, target system and required service coverage.
Document Processing Pilot
from €4,990
excluding VAT, one-time
For one clearly scoped document process with representative samples and a defined output target.
- Document and field analysis
- Extraction and review pipeline
- Evaluation of representative test cases
- Documented expansion and operations path
Managed Document Pipeline
from €699.90 / month
excluding VAT, monthly
For ongoing technical operations of a previously accepted document pipeline.
- Technical monitoring and error analysis
- Maintenance of the agreed extraction and rule set
- Assessment of relevant component and security updates
- Documented changes within the agreed scope
Infrastructure, model usage, volume, custom interfaces and service levels are itemised in the specific proposal.
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
Suitable for recurring document intake
- Staff regularly transfer information from emails, PDFs, scans or forms
- Target fields and business validation rules can be defined
- Uncertain cases can be routed to a human for controlled review
- A business system, workflow or structured export should receive the results
What we need from you
- Representative document samples, anonymised where needed
- A description of required target fields and validation rules
- Information about the target system and available interfaces
- A business contact for test cases and acceptance
Place document processing within the wider business workflow
Depending on the document type and downstream process, a dedicated offer or custom software implementation may be the right next step.
Automated Order Entry
Recognise incoming orders, validate against master data and prepare them for the ERP.
View offerPilot from €4,990 excl. VATTicket and Inbox Automation
Classify, prioritise and route requests and prepare response drafts.
View offerPrepare product data
Turn supplier fields into consistent product attributes, review conflicts and export approved records.
View serviceDiscuss document processing
Which documents should be processed?
Tell us the document type, approximate volume, required fields and target system. We will assess the appropriate pilot scope.
Frequently asked questions about AI document processing
Document types, extraction, approval, interfaces and operations
Common inputs include emails, digital PDFs, scans, forms, orders, delivery notes and service reports. Suitability and effort depend on layout variation, scan quality, handwriting, tables and required target fields.
Yes, where a suitable interface exists. For the initial stage, we often recommend a controlled review and approval step before confirmed data is handed to the target system.
Confidence scores, mandatory fields and business rules determine which cases proceed and which require review. Thresholds are agreed against a representative test set.
OCR makes image text machine-readable. A complete document process also covers classification, structured extraction, business validation, exceptions and handoff to the downstream workflow.
The main factors are document types, variation, quality, volume, target fields, validation rules, required automation and the target-system interface. The starting price applies to a clearly scoped pilot.
Let's talk about your project - honest and no strings attached
- Straight with Timo and Robin - no sales team, no pitch
- An honest take, including when we are not the right fit
- Concrete next steps for infrastructure, software or AI
No risk: worst case, you leave with a clearer understanding of your project than before.
“WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.”
What clients say about working with us
From local AI integration to architecture, data sovereignty and ongoing operations.
“WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.”
Steve Kirchner
Managing Director, nextGYM GmbH
“While looking for a partner to integrate a local AI solution, we came across Timo and Robin - and could not have made a better decision. They quickly understood our requirements and solved technical challenges competently and pragmatically. We were particularly impressed by the straightforward collaboration, their high level of expertise and the speed of implementation. We are delighted to have Timo and Robin at our side as reliable business partners and look forward to our next projects together. (translated)”
Henrik Jeche
Head of IT Administration
ml&s - full-service provider for the electronics industry.
“Communication with WZ-IT was open, friendly and professional from the very beginning. Mr. Wevelsiep and Mr. Zins responded to every one of our questions patiently, promptly and respectfully, and contributed their own suggestions and good ideas on how to modernize our server infrastructure and adapt it even better to our needs. Throughout, WZ-IT consistently kept our need for data sovereignty and GDPR compliance in mind. Even short-notice adjustments and change requests from our side were implemented quickly and patiently and integrated consistently into the overall concept. From planning to the final handover, every step was documented transparently and comprehensively - so if a provider change should ever become necessary, the documentation would let us onboard a successor into our infrastructure very quickly. We are extremely satisfied with WZ-IT and hope to continue working together for a long time.”
Christoph Mußmann
Project Officer, DGHO e.V.
DGHO - German Society for Hematology and Medical Oncology.
“We have had very good experiences with Mr. Wevelsiep and WZ-IT. The consultation was professional, clearly understandable, and at fair prices. The team not only implemented our requirements but also thought along and proactively. Instead of just processing individual tasks, they provided us with well-founded explanations that strengthened our own understanding. WZ-IT took a lot of pressure off us with their structured approach - that was exactly what we needed and is the reason why we keep coming back. (translated)”
Matthias Zimmermann
Managing Director, Annota GmbH
Annota - healthtech startup with an AI documentation assistant.
“I got to know Timo and Robin as dedicated and professional partners who make a lot of things possible for their clients that initially seem impossible. I felt very well advised. The services offered have thoroughly convinced me. (translated)”
Andrea Pawlowski
Communications Manager, Golem.de
Golem.de - leading German IT news outlet.
“Professional, honest and technically thoroughly sound: WZ-IT set up our Proxmox and backup infrastructure securely and future-proof. The consulting from Timo and Robin was objective and needs-driven, the implementation smooth and the final documentation exemplary. You can tell immediately that business-critical infrastructure is thought through holistically from the outset here and implemented with clear ownership.”
Pascal Block
Project Manager, Stadtwerke Brühl GmbH
Stadtwerke Brühl - municipal energy and infrastructure utility.
“With Timo and Robin, you're not only on the safe side technically - you also get the best human support! Whether it's quick help in everyday life or complex IT solutions: the guys from WZ-IT think along with you, act quickly and speak a language you understand. The collaboration is uncomplicated, reliable and always on an equal footing. That makes IT fun - and above all: it works! Big thank you to the team! (translated)”
Sonja Aßer
Data Manager, ARGE
ARGE Neue Medien - master data & digital standards for plumbing and building technology.
“I recently worked with Timo and the WZ-IT team, and honestly, it turned out to be one of the best tech decisions I have made for my business. Right from the start, Timo took the time to walk me through every step in a simple and calm way. No matter how many questions I had, he never rushed me. The results speak for themselves. With WZ-IT, we reduced our monthly expenses from $1,300 down to $250. This was a huge win for us.”
Aleksandr Shuliko
CTO, EVA Real Estate
EVA Real Estate - leading real-estate agency in Dubai.
“WZ-IT manages our Proxmox cluster reliably and professionally. The team handles continuous monitoring and regular updates for us and responds very quickly to any issues or inquiries. They also configure new nodes, systems, and applications that we need to add to our cluster. With WZ-IT's proactive support, our cluster and the business-critical applications running on it remain stable, and high availability is consistently ensured. We value the professional collaboration and the noticeable relief it brings to our daily operations.”
Pascal Hakkers
Aphy AG
Aphy AG - AI platform for hotel back-office.
“WZ-IT provided very competent support in implementing our server and virtualization infrastructure. As part of the project, a Proxmox-based virtualization environment was set up along with a virtual machine for our application systems. Additionally, a structured backup concept was implemented. A particular focus was on security: the setup of a VPN tunnel and the clean implementation of encryption and access concepts were professionally executed. The structured consulting as well as the reliable and swift implementation deserve special mention. We are very satisfied with the services provided and are happy to recommend WZ-IT.”
John Hellmerichs
Managing Director, AInergy GmbH
AInergy - consultancy for energy and facility management.
“Timo and Robin from WZ-IT set up a RocketChat server for us - and I couldn't be more satisfied! From the initial consultation to the final implementation, everything was absolutely professional, efficient, and to my complete satisfaction. I particularly appreciate the clear communication, transparent pricing, and the comprehensive expertise that both bring to the table. Even after the setup, they take care of the maintenance, which frees up my time enormously and allows me to focus on other important areas of my business - with the good feeling that our IT is in the best hands. I can recommend WZ-IT without reservation and look forward to continuing our collaboration! (translated)”
Sebastian Maier
Managing Director, Yonju GmbH
Yonju - business coaching and AI products.
“Counting on WZ-IT team was crucial, their expertise and solutions gave us the pace to deploy in production our services, even suggesting and performing improvements over our configuration and setup. We expect to keep counting on them for continuous maintenance of our services and implementation of new solutions.”
Gabriel Sanz Señor
Managing Director, Odiseo Solutions
Odiseo Solutions - software engineering for the space industry.
Let's Talk About Your Idea
Whether a specific IT challenge or just an idea - we look forward to the exchange. In a brief conversation, we'll evaluate together if and how your project fits with WZ-IT.
Arrange a callback
Companies worldwide trust WZ-IT