Your sales team analyses enquiries, answers product questions with sources and drafts follow-up emails without handing prices or customer data to US services.
Starting point
Enquiries, letters and reports take time. The question is which AI service may see prices and customer data.
Prices, discounts and margins are only protected under Section 2 GeschGehG if reasonable confidentiality measures exist.
Enquiries, drawings and specifications are often under an NDA that rules out disclosure to third parties.
Contacts, call notes and visit reports are personal data under the GDPR.
Cover letters, follow-ups and reports take time that is missing in customer conversations.
Use cases
The AI delivers drafts and sources. Review and approval stay with you.
Today
Sales checks with engineering whether the product meets the requirements.
With the AI platform
Upload the specification and query it against the datasheet knowledge base; the AI lists met, open and deviating points with sources.
Today
Cover letters and follow-ups are copied from old quotes.
With the AI platform
An assistant with your template drafts cover letters and follow-ups from bullet points, in English if needed. Pricing and approval stay with sales.
Today
Visit reports are typed up in the evening from notes or left undone.
With the AI platform
Dictate on the smartphone browser after the meeting; the AI produces the report, commitments and next steps to transfer to the CRM.
What it looks like
Open WebUI in the browser, with models operated in Germany by German providers. Stops from your work, plus web search and your own knowledge base.
Full walkthrough01Analyse an enquiry
Upload the enquiry with attachments as PDF, Word or Excel. The AI lists items, delivery date and open questions to clarify with the customer.
02Product knowledge
Datasheets, price lists and references as a knowledge base, visible only to sales. Every answer cites its source, also on the road in the browser.
03Sales assistant
Set instructions, template and product knowledge once. The assistant drafts cover letters and follow-ups from bullet points, in English if needed.
04Web search
Before an appointment, sales researches trade fairs, market news or public information on the prospect. The answer cites its sources; terms and customer data do not belong in search terms.
05Create a knowledge base
Create a knowledge base, upload files, sync whole folders or add web pages and text. In the chat, a # brings in the collection and the answer cites its source.
GDPR and trade secrets
For terms, proof of reasonable confidentiality counts: a dedicated instance, permissions per group and a confidentiality agreement binding every link of the chain.
Sign-in via SSO with your multi-factor authentication, permissions per group.
Setup and operations, DPA and Section 203 supplementary agreement, staff bound in writing.
Dedicated instance per organisation, no shared platform; data centres in Germany run by German providers, with DPA and Section 203 supplementary agreement.
AI hosting by a German provider in Germany, no transfer abroad, no US provider, no training.
Process
You test with your team first, then decide.
Clarify users, tasks, sign-in and requirements.
Test for 7 days free of charge with non-critical data; the test instance is not Section 203 compliant.
Within a few working days: set up instance, domain, users and SSO, plus a one-hour walkthrough.
We handle updates, backups, monitoring and new models.
Packages
Up to 25 people in inside and field sales fit Team, up to 50 Business. Engineering and marketing can join within the user count.
For small firms, practices and teams.
For growing firms and departments.
For organisations with several teams.
For larger organisations and public bodies.
Optional onboarding package for €990 once: knowledge base with your documents, assistant templates and two hours of training documented under Article 4 of the AI Act. Additional users €14.90 each per month, up to 150 users in the Organisation package; beyond that a custom offer. Cancel monthly.
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
Related
All features and models on the main page, plus related options for your situation.
Features, models, contract chain and packages at a glance.
from €149.90 excl. VAT / monthGo to overview ProjectCapture enquiries and prepare quotes, with integration as a project.
View DepartmentDraft replies with sources and complaints by scan.
ViewProfessional rules, data protection, prices and use
Reviews & projects
From local AI integration to architecture, data sovereignty and ongoing operations.
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Enquiry
Tell us your number of users and tasks. We set up the test instance or recommend the right package.
No risk: worst case, you leave with a clearer understanding of your project than before.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
