Compute basis
Paperless-ngx, Documenso and identity service on one workload at starting size M. OCR load and file volume determine whether L is needed.
Document management with digital signing
Capture, find and sign documents: Paperless-ngx for storage, OCR and search, Documenso for the signing path, both behind one sign-in, in the data centre of your choice.
- Paperless-ngx and Documenso
- Keycloak or Authentik included
- Operated in Germany, Switzerland or Austria
Starting point
Why teams bring storage and signing together
Incoming mail, contracts and approvals are often scattered. The package brings storage and signing together, with role-based access.
Paper becomes searchable
Incoming mail and scans end up in one shared archive with OCR, metadata and search.
Signatures without detours
Contracts and approvals go through their own signing path; signature type and return filing are defined for your workflow.
Access by role
Accounts and roles from the identity service decide who sees or signs documents.
How it fits together
Storage, signing and sign-in working together
Paperless-ngx
Document intake, OCR, metadata and search.
Documenso
Separate signature workflow; handover and return filing are scoped in the proposal.
Keycloak or Authentik
Included in the package price. Protocols and roles are defined per application.
Extensions and scope limits
Nextcloud and BookStack are extensions. Automated handovers, qualified signatures and legal suitability are outside the package scope.
- Nextcloud
- BookStack
Operations
How your document environment is operated
Core apps, monitoring and updates within the agreed scope.
Restore order
Planned restore order: identity service, databases, originals and signature configuration; then check permissions and return filing.
Checks before release
Review database schemas, OCR dependencies and signature configuration before updates; accept the document workflow before approval.
Offer
What does document management with signing cost?
The price includes Paperless-ngx and Documenso on one M workload. Keycloak or Authentik comes with the package at no extra charge.
Essential, Compute Mfrom €259.70 net per monthEstimate before setup and separate licences.
Calculation
- Workload, one app included
- €129.90 net per month
- Compute M
- €29.90 net per month
- One additional app
- €99.90 net per month
- Keycloak or Authentik
- included in the package
- Service level: Essential
- included in price
- Total with Business
- €359.60 net per month
Straightforward provisioning within a few business days
Payment
- Bank transfer
One-time setup based on scope, specified in the proposal. Additional storage is booked in 50 GB steps: €4.99 net per month. Assess Business for document operations. Your workflows and the published service-level ladder determine the choice.
Selection
Access to storage and signing: Keycloak or Authentik
Keycloak or Authentik is included in the package price. You choose the identity service that fits your organisation.
| Choice | Scope | Configurator entry |
|---|---|---|
| Keycloak | OIDC/SAML, brokering and LDAP/AD federation. Realm and client configuration are operating tasks. | Configure package: Keycloak |
| Authentik | OIDC/SAML, sources, flows and LDAP/proxy providers. Account for outposts per integration. | Configure package: Authentik |
Selection
Which size fits your document volume?
Single-app hosting operates one application. The package adds further apps and shared identity planning; integrations are scoped in the proposal.
| Compute | Resources from registry | Essential, net per month |
|---|---|---|
| S | 2 vCPU · 4 GB RAM · 80 GB NVMe SSD | €229.80 net per month |
| M | 4 vCPU · 8 GB RAM · 80 GB NVMe SSD | €259.70 net per month |
| L | 8 vCPU · 16 GB RAM · 80 GB NVMe SSD | €319.70 net per month |
- M is the starting size. WZ-IT checks which size your use needs before the proposal, based on document volume, OCR load and number of signatures. Users are not limited; XL can be selected in the configurator.
Licences and editions
Licences and editions: Paperless-ngx, Documenso, sign-in
As of 25 October 2026. Free cores form the pricing basis. Commercial editions and vendor services are separate.
| Licence | Function and boundary |
|---|---|
| Paperless-ngx (GPL-3.0) | OIDC through django-allauth; permissions and user mapping are defined per deployment. Licence file · Feature documentation |
| Documenso (AGPL-3.0) | Instance-wide basic OIDC is a Community feature. Organisation SSO belongs to Enterprise and is not included. Licence file · Feature documentation · Edition boundary |
| Nextcloud (AGPL-3.0) | OIDC through the free user_oidc app. Commercial subscriptions and vendor services are separate. Licence file · Feature documentation · Edition boundary |
| BookStack (MIT) | Wiki with OIDC sign-in; administrative recovery and permission mapping are planned. Licence file · Feature documentation |
| Keycloak (Apache-2.0) | OIDC, SAML and identity brokering in the free core. Licence file · Feature documentation |
| Authentik (MIT) | MIT core with OIDC, SAML, LDAP and proxy providers. Enterprise features have a separate licence and are not included. Licence file · Feature documentation · Edition boundary |
Questions about document management and signing
Answers to the most important questions
- Workload, compute, additional apps, storage and service level are summed from the registry. Keycloak or Authentik is included in the package price. One-time setup is based on scope and defined in the proposal; commercial licences are separate.
- Yes. The two entry links select exactly one identity service in the configurator. An existing customer identity provider can be connected after technical review. Sign-in, roles, blocking and emergency access are reviewed together before approval.
- The core operates storage and the signature application. An automated intake, signing and return workflow is scoped and agreed separately. Signature type, certificates and external services depend on your use case; a qualified electronic signature is not included.
- Backup scope and retention are specified in the proposal using the registry components and your requirements. The recovery order shown describes the planning for this package.
- Original files, databases, configuration and customer-owned exportable keys are recorded in the exit scope. Export formats and handover are specified per app. See the data portability framework.
- Operations in data centres in Germany, Switzerland or Austria. A confidentiality agreement under Section 203 German Criminal Code (StGB) is available on request at the German location. A subdomain under wz-it.cloud and one .de domain are included; your own domain can be connected by CNAME. Monthly cancellation with 30 days notice to month-end, no minimum term. WZ-IT sets no user limit; size depends on Compute S to XL and edition limits.
Knowledge
Document management and signing in detail
Applications
Knowledge
Operations and handover
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Reviews & projects
Managed open source with consulting and operations
Customer feedback on open-source selection, implementation, maintenance and long-term operations.
Networking & Provisioning
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
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Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
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Documents and signatures
Configure Documents and signatures and request an offer
Choose the identity service and add requirements in the configurator. WZ-IT specifies setup, sizing and operating scope in the proposal.
- Straight with Timo and Robin - no sales team, no pitch
- A professional assessment of your situation
- Concrete next steps for infrastructure, software or AI
The conversation is free and non-binding.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.