Compute basis
One workload at starting size M; L or a second workload if file processing or availability overload the shared instance.
Company wiki, notes and files from one source
Your team's knowledge in one place: BookStack as company wiki, HedgeDoc for shared writing, Nextcloud for files, sign-in through your identity service, operated in the data centre of your choice.
- BookStack, HedgeDoc, Nextcloud
- Keycloak or Authentik included
- Operated in Germany, Switzerland or Austria
Starting point
Why teams build a shared knowledge portal
Guides, notes and files usually sit in three tools with three sign-ins. The package orders them: wiki for what lasts, editor for drafts, storage for files.
Organise knowledge
Guides and procedures live in a wiki with books, chapters, pages and roles.
Write together
Notes and drafts are written live in HedgeDoc and move to the wiki when needed.
Share files
Finished files sit in Nextcloud and are shared with colleagues or guests.
How it fits together
BookStack, HedgeDoc, Nextcloud and sign-in working together
BookStack
Wiki with books, chapters and pages; sign-in through OIDC.
HedgeDoc
Collaborative writing in Markdown; sign-in through OAuth2.
Nextcloud
Files and collaboration; OIDC through the free user_oidc app.
Keycloak or Authentik
Included in the package price. Protocols and roles are defined per application.
Extensions and scope limits
A shared search across all apps is not part of the package. The package is not a knowledge assistant and contains no AI components.
Operations
How your knowledge portal is operated
Core apps, monitoring and updates within the agreed scope.
Restore order
Planned restore order: identity, wiki and note databases with uploads, consistent Nextcloud database and files; then check permissions and embedded files.
Checks before release
Check versions of BookStack, HedgeDoc and Nextcloud individually; verify sign-in and shares after the update.
Offer
What does a company wiki with file storage cost?
The price includes BookStack, HedgeDoc and Nextcloud on one M workload. Keycloak or Authentik comes with the package at no extra charge.
Essential, Compute Mfrom €359.60 net per monthEstimate before setup and separate licences.
Calculation
- Workload, one app included
- €129.90 net per month
- Compute M
- €29.90 net per month
- 2 additional apps
- €199.80 net per month
- Keycloak or Authentik
- included in the package
- Service level: Essential
- included in price
- Total with Business
- €459.50 net per month
Straightforward provisioning within a few business days
Payment
- Bank transfer
One-time setup based on scope, specified in the proposal. Additional storage is booked in 50 GB steps: €4.99 net per month. Assess Business for a portal used daily. The service level remains selectable; the published ladder applies.
Selection
Sign-in for wiki, notes and files: Keycloak or Authentik
Keycloak or Authentik is included in the package price. You choose the identity service that fits your organisation.
| Choice | Scope | Configurator entry |
|---|---|---|
| Keycloak | OIDC/SAML, brokering and LDAP/AD federation. Realm and client configuration are operating tasks. | Configure package: Keycloak |
| Authentik | OIDC/SAML, sources, flows and LDAP/proxy providers. Account for outposts per integration. | Configure package: Authentik |
Selection
Which size fits wiki, notes and files?
Single-app hosting operates one application. The package adds further apps and shared identity planning; integrations are scoped in the proposal.
| Compute | Resources from registry | Essential, net per month |
|---|---|---|
| S | 2 vCPU · 4 GB RAM · 80 GB NVMe SSD | €329.70 net per month |
| M | 4 vCPU · 8 GB RAM · 80 GB NVMe SSD | €359.60 net per month |
| L | 8 vCPU · 16 GB RAM · 80 GB NVMe SSD | €419.60 net per month |
- M is the starting size. WZ-IT checks which size your use needs before the proposal, based on file volume, uploads and concurrent use. Users are not limited; XL can be selected in the configurator.
Licences and editions
Licences and editions: BookStack, HedgeDoc, Nextcloud
As of 25 October 2026. Free cores form the pricing basis. Commercial editions and vendor services are separate.
| Licence | Function and boundary |
|---|---|
| BookStack (MIT) | Wiki with OIDC sign-in; administrative recovery and permission mapping are planned. Licence file · Feature documentation |
| HedgeDoc (AGPL-3.0) | The stable 1.x release offers OAuth2 (OIDC providers such as Keycloak through endpoint configuration), SAML and LDAP; 2.x exists only as an alpha. No commercial edition is documented. Licence file · Feature documentation |
| Nextcloud (AGPL-3.0) | OIDC through the free user_oidc app. Commercial subscriptions and vendor services are separate. Licence file · Feature documentation · Edition boundary |
| Keycloak (Apache-2.0) | OIDC, SAML and identity brokering in the free core. Licence file · Feature documentation |
| Authentik (MIT) | MIT core with OIDC, SAML, LDAP and proxy providers. Enterprise features have a separate licence and are not included. Licence file · Feature documentation · Edition boundary |
Questions about the company wiki and file storage
Answers to the most important questions
- Workload, compute, additional apps, storage and service level are summed from the registry. Keycloak or Authentik is included in the package price. One-time setup is based on scope and defined in the proposal; commercial licences are separate.
- Yes. The two entry links select exactly one identity service in the configurator. An existing customer identity provider can be connected after technical review. Sign-in, roles, blocking and emergency access are reviewed together before approval.
- No. Each app searches its own content. A cross-app search or a knowledge assistant are separate offers.
- Guest access and shares are defined per app. The identity service manages staff; external people receive access by agreement.
- Backup scope and retention are specified in the proposal using the registry components and your requirements. The recovery order shown describes the planning for this package.
- Original files, databases, configuration and customer-owned exportable keys are recorded in the exit scope. Export formats and handover are specified per app. See the data portability framework.
- Operations in data centres in Germany, Switzerland or Austria. A confidentiality agreement under Section 203 German Criminal Code (StGB) is available on request at the German location. A subdomain under wz-it.cloud and one .de domain are included; your own domain can be connected by CNAME. Monthly cancellation with 30 days notice to month-end, no minimum term. WZ-IT sets no user limit; size depends on Compute S to XL and edition limits.
Knowledge
Knowledge management in detail
Operations and handover
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Reviews & projects
Managed open source with consulting and operations
Customer feedback on open-source selection, implementation, maintenance and long-term operations.
Networking & Provisioning
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
Knowledge and team portal
Configure Knowledge and team portal and request an offer
Choose the identity service and add requirements in the configurator. WZ-IT specifies setup, sizing and operating scope in the proposal.
- Straight with Timo and Robin - no sales team, no pitch
- A professional assessment of your situation
- Concrete next steps for infrastructure, software or AI
The conversation is free and non-binding.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.