Dedicated infrastructure
An appropriately sized workload with network, storage and a documented system foundation.
Setup and migration
Installation, baseline configuration and, where required, data transfer, integrations and a planned production cutover.
Collaboration and documents as managed open source
Chat, groupware, files, wikis, project and ticket systems, document management and digital signatures as a dedicated instance. We review edition and operating scope in advance.
Operations
What matters in operations
The following points apply to many applications in this category.
Shared sign-in
With several applications, shared sign-in can consolidate user management. Keycloak or Authentik can be connected; packages offer this pre-combined.
Data volume and backup
Files, messages and documents can grow with use. Backups run daily with 7 days of retention; extra storage is bookable in 50 GB steps.
Working with office and mail
File storage, office editing and chat work together, for example Nextcloud with Collabora Online or ONLYOFFICE. We define the integration during setup.
Applications
68 applications for collaboration and documents
Every application has its own page with features, licence and operating options. Licence and edition differ per application.
Communication and Collaboration (36)
AppFlowyLocally controlled documents, databases, and collaborative team workspaces.CryptPadEnd-to-end encrypted documents, spreadsheets, forms and whiteboards for sensitive collaboration.DiscourseModern open-source forum softwareDocmostSelf-hosted team wiki for shared documentation, knowledge spaces and real-time collaboration.draw.ioBrowser-based diagramming application for flowcharts, network diagrams and process models.EGroupwareGerman groupware for email, calendars, tasks, CRM and collaborative office documents.ElementProfessional messaging platform based on MatrixExcalidrawVirtual whiteboard for sketching hand-drawn diagrams and collaborative brainstorming.FilestashSelf-hosted file manager for FTP, SFTP, S3, WebDAV, and 20+ storage backends.FlarumDiscussion platform for websites and communities.HedgeDocCollaborative, self-hostable Markdown editor for notes, documentation and presentationsJitsiOpen-source video conferencing solutionMailuMail server as a set of Docker images with IMAP, SMTP, webmail and an administration interface.MastodonSocial network server based on ActivityPub.MatrixOpen standard for secure, decentralized communicationMattermostSlack alternative for team communicationNextcloudSelf-hosted cloud storage and collaboration platformNodeBBForum software on Node.js with Redis, MongoDB or PostgreSQL.NovuOpen-source notification infrastructure for email, SMS, and push delivery.ONLYOFFICE DocsSelf-hosted online office suite with MS Office-compatible collaborative editing.OpenSlidesDigital platform for agendas, motions, elections and formal meetings.OpenTalkScalable German video-conferencing platform for businesses, public administration and education.OX App SuiteEmail, calendar, contacts and tasks as integrated groupware for sovereign workplace environments.PeerTubeDecentralised, federated video platform.PenpotWeb-based open-source platform for interface design, prototypes and design-development collaboration.ProjectSendClient-focused file sharing platform for securely sending files to clients.Pydio CellsSelf-hosted file sharing and document collaboration with team workspaces.RadicaleSelf-hosted CalDAV and CardDAV server for syncing calendars and contacts across devices.RalllyScheduling polls where participants state their availability without an account.Rocket.ChatSelf-hosted chat platform for teamsRoundcubeBrowser-based multilingual IMAP client with address book and folder management.SeafileSelf-hosted file sync and share platform with end-to-end encryption.SOGoGroupware server with webmail, calendars and address books.StalwartMail and collaboration server with JMAP, IMAP, SMTP, CalDAV and CardDAV.SyncthingOpen-source continuous file synchronisation tool for secure peer-to-peer syncing.ZulipOpen-source chat platform for teams
Project Management and Ticket Systems (18)
ChatwootOpen-source customer support platform with multi-channel supportFocalboardOpen-source project management tool with Kanban boards, tables, and calendar views.FreeScoutLightweight open-source help desk and shared inbox system.ITFlowOpen-source PSA platform for MSPs with IT documentation, ticketing, and billing.KanboardKanban project management software.LeantimeOpen-source project management system designed for non-project managers.LibreDeskOpen-source helpdesk with omnichannel ticketing, live chat, and SLA management.OpenProjectPlatform for collaborative project managementosTicketSupport ticket system that combines requests from email, phone and web forms.OTOBOOpen-source help desk and ITSM ticketing system with SLA and automation.PlaneSelf-hostable platform for projects, work items, cycles, modules and team knowledgeRedmineFlexible project management web application built on Ruby on Rails.SolidtimeTime tracking for freelancers and agencies with billing rates and PDF reports.TaigaProject management tool for cross-functional agile teams.VikunjaTask, project, and team planning with multiple views and CalDAV support.WekanOpen-source Kanban board for visual project management and task tracking.ZammadHelpdesk and support platformZnunyTicket system continuing the OTRS Community Edition 6.
Document Management (11)
ArchiveBoxSelf-hosted internet archiving solution for preserving web pages and media.Collabora OnlineCollaborative browser-based office editing, commonly integrated with Nextcloud or OpenCloud.DocspellSelf-hosted document organiser with OCR, NLP extraction, and full-text search.DSpaceOpen-source institutional repository for research and digital preservation.OpenCloudGerman open-source platform for file sync, sharing and collaborative document work.Paperless AIAI-powered extension for Paperless-NGX with automatic document classification, smart tagging and semantic RAG searchPaperless-NGXOpen-source document management system for digitizing, indexing and managing documents with OCR and machine learningPapermergeOpen-source document management system for scanning, OCR, and organising PDFs.Stirling PDFBrowser-based PDF tools for merging, splitting, converting and redacting PDF files.TeedyOpen-source document management system with OCR and full-text search.XWikiExtensible enterprise wiki for structured knowledge, documentation and migration from Confluence.
Digital Signatures (3)
DocumensoOpen-source platform for digital signing processes, templates and integrated document workflowsDocuSealSelf-hostable platform for PDF forms and electronically supported signing workflowsOpenSignFree and open-source DocuSign alternative for legally binding document signing.
Operation on your infrastructure (2)
WZ-IT installs and operates these applications on your infrastructure. Assessment and installation: from €1,490 excl. VAT one-time.
Scope of service
What WZ-IT takes on
The scope is defined in concrete terms for each application before we take over.
Hardening and access
TLS, firewalling, administrative access, roles and necessary external connections are configured with clear controls.
Backups and recovery
Daily backups with defined retention; further recovery objectives are designed where required.
Monitoring and updates
Round-the-clock technical monitoring plus regular operating-system and application updates within the agreed scope.
Support and service levels
Clear reporting paths, service windows and response commitments appropriate to the application's criticality.
Price
What hosting an application costs
The entry price applies to a standard workload with one managed standard application. No WZ-IT per-user charge; any required vendor licences are shown separately
Managed hosting from€99.90/ month · cancel monthly
Included in the price
- Daily backup with 7-day retention
- 24/7 proactive monitoring
- 99.9 % standard availability per month
- Regular updates, CVE monitoring and prioritised patches for critical vulnerabilities
Instance sizes and monthly prices
- XS · 2 vCPU, 2 GB RAM, 40 GB NVMe SSD
- €99.90 in total
- S · 2 vCPU, 4 GB RAM, 80 GB NVMe SSD
- €129.90 in total
- M · 4 vCPU, 8 GB RAM, 80 GB NVMe SSD
- €159.80 in total
- L · 8 vCPU, 16 GB RAM, 80 GB NVMe SSD
- €219.80 in total
- XL · 16 vCPU, 32 GB RAM, 80 GB NVMe SSD
- €329.80 in total
- Additional storage per 50 GB
- +€4.99
Straightforward provisioning within a few business days
Payment
- Bank transfer
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
Frequently asked questions about Collaboration & documents
Selection, price, contract, location and operation on your own infrastructure.
- The category covers 68 applications in managed hosting. The most common types are Project Management (9), File Synchronization and Sharing (5), Document Management System (4), Team Communication (4), Customer Support Platform (3), Digital Signature Solution (3). In addition there are 2 applications that WZ-IT installs and operates on your infrastructure.
- What matters is the task (chat, files, knowledge, projects, support), the number of users and the connection to sign-in and email. The catalogue lists Mattermost, Rocket.Chat, Zulip and Element for team chat, Nextcloud and Seafile for files, OpenProject and Plane for projects, and Zammad and OTOBO for tickets. We review the feature set, licence and edition and the operating effort before the proposal; vendor licences are listed separately.
- Managed hosting costs from €99.90 excl. VAT per month for a standard workload of size XS. We check which size the application needs in production before provisioning. It includes updates, daily backups with 7 days of retention and 24/7 monitoring. Larger instances and higher service levels cost extra; the configurator calculates the price of the chosen configuration.
- Hosting can be cancelled monthly, with no minimum term and 30 days' notice to the end of the month.
- Germany, Switzerland and Austria are available at the same prices. All three locations are data centres without US clouds that are ISO 27001 certified within the scope of the respective data centre operator; in Germany we additionally operate with a German provider whose data centres are BSI C5 attested. A confidentiality agreement under Section 203 German Criminal Code (StGB) is also available for app hosting on request, at the German location only; the separate Section 203 Managed Cloud for professional-secrecy holders is available in Germany only.
- WZ-IT does not run AFFiNE and Outline in managed hosting but on your infrastructure: installation, configuration and ongoing operation. Assessment and installation cost from €1,490 excl. VAT one-time.
Further reading
More categories and the offer
More categories
Reviews & projects
Managed open source with consulting and operations
Customer feedback on open-source selection, implementation, maintenance and long-term operations.
Networking & Provisioning
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
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Enquiry
Configure managed open source for your requirements
Name the application, users, integrations, and required operational scope. We assess workloads, compute, and service level.
- Straight with Timo and Robin - no sales team, no pitch
- A professional assessment of your situation
- Concrete next steps for infrastructure, software or AI
The conversation is free and non-binding.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.