Collabora Online Hosting in Germany
WZ-IT connects browser-based office editing with Nextcloud, OpenCloud or another WOPI-capable platform and handles technical operations.
About the technology
Collaborative document editing as part of a platform
Collabora Online provides the office editor. Files, shares and users normally remain in a connected content platform such as Nextcloud or OpenCloud.
For production use, we design the WOPI connection, allowed hosts, TLS, fonts, document conversion, resource limits and the coordinated upgrade path of both systems.
Collabora Online in business operations
Collaborative document editing
Open and edit documents, spreadsheets and presentations in the browser with several people at once.Work with office formats
View and edit common office formats; compatibility and macros are assessed with your own documents.Connect Nextcloud and OpenCloud
Configure WOPI, allowed hosts and access paths for the leading file and collaboration platform.Isolate document processes
Documents are handled in separate processes; network access, file access and permitted integrations are hardened as well.Reuse user access controls
Identity and permissions come from the connected platform, avoiding a parallel user directory.WOPI and integrations
Connect Collabora Online to WOPI-capable storage, portals and custom applications in a controlled way.Migration and takeover
Assess existing data and configuration, migrate them in a test run and move to managed operations through a controlled cutover.Identity and secure access
Secure SSO, roles, administrative paths and external access for the application and existing infrastructure.Backup and recovery
Back up all stateful components consistently and document the recovery path for the agreed scope.Updates, monitoring and operations
Monitor and update the application and its technical dependencies and operate them under the agreed service level.
Operations beyond installation
Operate Collabora Online as an integrated office service
The editor is only one part of the platform. WOPI host, file storage, identities, fonts and document conversion must be tested and updated together.
Office service
Operate Collabora Online with the suitable edition, resource limits and controlled upgrade path.WOPI integration
Connect Nextcloud, OpenCloud or another WOPI platform through approved hosts and TLS.Document processing
Test file formats, fonts, conversion and temporary data with real documents.Coordinated operations
Monitor, back up and update the editor and leading content platform together.
Area
Responsibility for editor and document platform
WZ-IT operates the agreed technical stack; content, business approval and document permissions remain with the customer.
| Area | Responsibility | Scope and boundaries |
|---|---|---|
| Collabora Online service | WZ-IT | Deployment, TLS, resource limits, monitoring and controlled updates. |
| WOPI connection | WZ-IT | Approved hosts, secrets, certificates and connection to the leading platform. |
| Files and permissions | Shared | The content platform supplies access and files; we validate the technical data path. |
| Document compatibility | Shared | We test representative files; the customer assesses layout, macros and business usability. |
| Content and sharing | Customer | The customer controls documents, sharing and authorised user groups. |
| Custom WOPI integration | Optional WZ-IT service | Custom portals or business applications are connected as a separate integration project. |
Hosting & operations
How much does Collabora Online hosting cost?
We combine the right compute size with ongoing operations, backups, monitoring and a service level appropriate for the criticality of Collabora Online. High availability and recovery targets are designed separately where needed.
Hosting for Collabora Online in Germany: GDPR-compliant operations
- One managed standard application included
- .de domain included or your own domain or subdomain via CNAME
- German data centres with ISO 27001 and BSI C5, no US clouds
- 99.9 % standard availability per month
- Regular updates, CVE monitoring and prioritised patches for critical vulnerabilities
- Central logs with immutable retention
- Daily backup with 7-day retention
- 5 TB outbound traffic per workload and month
- 24/7 proactive monitoring
- Five service levels, 24/7 P1 response with Production or Critical
- Personal technical contact
Instance sizes and monthly prices
- XS · 2 vCPU, 2 GB RAM, 40 GB NVMe SSD
- €99.90 in total
- S · 2 vCPU, 4 GB RAM, 80 GB NVMe SSD
- €129.90 in total
- M · 4 vCPU, 8 GB RAM, 80 GB NVMe SSD
- €159.80 in total
- L · 8 vCPU, 16 GB RAM, 80 GB NVMe SSD
- €219.80 in total
- XL · 16 vCPU, 32 GB RAM, 80 GB NVMe SSD
- €329.80 in total
- Additional storage per 50 GB
- +€4.99
All prices are net and exclude statutory VAT. The offers are addressed to businesses. All on-premises options
Other options
Try it free for 7 daysRequest a test instance
We set up a test instance for you, usually on the next business day. No payment details required. After seven days it is deleted unless you continue.
Request a test instance →Bring Your Own InfrastructureInstallation on Your Infrastructure
Installation on your own infrastructure · On-premise or in your cloud · Control over data location and access · Custom configuration · Complete documentation · Initial setup & configuration · Optional support and maintenance contract
Request a proposal →On-premises optionRun Collabora Online on hardware at your organisation
As an alternative to managed hosting in the data centre, WZ-IT provides the hardware, configures Collabora Online, and handles hardening, monitoring, updates, backup and technical support. Access can be limited to the internal network or enabled through VPN and existing identities.
View WZ-IT App Node →Sizing and deployment
Size Collabora Online by concurrent documents
Concurrent open documents, document size, conversion, fonts and the connected content platform determine capacity.
| Usage scenario | Technical starting point | Key factors |
|---|---|---|
| Small team with normal office usage | Assessment with test documents | Concurrent editing and typical formats are tested in practice. |
| Many concurrent editors | Dedicated sizing | Processes, CPU, memory and limits follow actual concurrency. |
| Large spreadsheets or presentations | Document benchmark | Complexity and conversion time are measured with representative files. |
| Business-critical collaboration | HA and recovery plan | Editor and content platform are treated as one service. |
- Edition, concurrency and document profiles are reviewed before a binding proposal.
Sizing and deployment
Collabora Online deployment models
The editor runs close to the leading document platform over controlled WOPI paths.
With WZ-IT managed hosting
Operate Collabora Online and the connected platform on European infrastructure.In your cloud
Deploy in your account under existing network and security controls.On-premises
Run editor and content platform in the corporate network or data centre.Hybrid
Separate placement over an approved, secured WOPI path.
Target architecture
Separate document access cleanly through WOPI
Users open files in the leading platform; Collabora Online processes the approved session through WOPI.
Employees
Browser access through Nextcloud, OpenCloud or a custom portal.
TLS and approved hosts
Only defined platforms may request document sessions.
Permissions from the content platform
Sharing and identity are not managed twice in the editor.
Collabora Online
Isolated document processes, rendering, editing and conversion.
WOPI host
Leading platform for files, sharing and versions.
File and backup storage
Originals remain in the content platform and its backup.
Monitoring
Observe sessions, errors, conversion and resource boundaries.
CODE and supported commercial editions have different operating boundaries. We clarify the appropriate edition first.
Role in the overall system
Related services for Collabora Online
This page covers installation and agreed platform operations for Collabora Online. Choosing the collaboration tools beforehand, the access layer and special confidentiality requirements are separate building blocks that can be added when needed.
Choose the right Microsoft 365 alternative with reasons
Try candidates for files, office, chat and video as demo instances and receive a decision paper with license costs and migration path.
View service Secure accessConnect users, sites and systems
Add identity-based access and private network paths as a separate operational layer.
View service Operate confidentiallyAssess Section 203 requirements separately
For professional secrecy holders, define contractual, access and infrastructure requirements in a dedicated operating model.
View serviceThree relevant adjacent paths instead of a long list of further products.
View the overall systemFrequently asked questions about Collabora Online hosting
Answers about WOPI, editions, compatibility and operations.
- Collabora Online hosting with WZ-IT starts at €99.90 net per month. It includes a dedicated size XS instance (2 vCPU, 2 GB RAM, 40 GB NVMe SSD), updates, daily backups with 7 days of retention, 24/7 monitoring, 5 TB of outbound traffic and a first response to critical incidents by the end of the next business day. Larger instances and higher service levels cost extra; the configurator shows the total price.
- The entry level is a dedicated size XS instance with 2 vCPU, 2 GB RAM, 40 GB NVMe SSD for €99.90; it suits lightweight applications as well as test and development environments. Size S with 2 vCPU, 4 GB RAM, 80 GB NVMe SSD costs €129.90. We check which size Collabora Online needs in production before provisioning. Size M (4 vCPU, 8 GB RAM, 80 GB NVMe SSD) costs an extra €29.90 excl. VAT, L (8 vCPU, 16 GB RAM, 80 GB NVMe SSD) an extra €89.90 excl. VAT and XL (16 vCPU, 32 GB RAM, 80 GB NVMe SSD) an extra €199.90 excl. VAT, each per month. Additional storage costs €4.99 excl. VAT per 50 GB and month.
- No. WZ-IT does not limit the number of users. How many users can work smoothly at the same time depends on usage and the chosen instance size XS to XL.
- Collabora Online hosting can be cancelled monthly, with no minimum term and 30 days' notice to the end of the month.
- In German data centres operated by a German provider, without US clouds. The data centres are ISO 27001 certified and BSI C5 attested.
- We provide a production instance within a few business days. For a trial, we set up a test instance, usually on the next business day; it runs free of charge for 7 days and without payment details.
- Yes. One .de domain is included with every hosting plan. Alternatively, connect your own domain or subdomain with a CNAME record.
- Yes, when another WOPI-capable platform is connected. Collabora Online is the editor, not the leading file store.
- That depends on user count, concurrency and support requirements. CODE primarily targets development and smaller deployments; production requirements are assessed first.
- Many formats are supported, but complex layouts, macros and specialist functions can differ. We test representative documents.
- Yes. We integrate the editor with your content platform, network paths, certificates, monitoring and backup processes.
- Originals normally reside in the WOPI host. Its database and storage are backed up, while Collabora configuration and secrets also form part of recovery.
Knowledge
More about Collabora Online
Tutorials & guides
- Self-Hosted Microsoft 365 Alternative for Businesses: Which Open-Source Building Blocks Replace Files, Office, Chat, Video and MailSearching for a Microsoft 365 alternative for a business mostly turns up lists of individual products. Those lists miss the actual question: Microsoft 365 is...
- Open Source Alternatives to Atlassian Confluence for EnterprisesIntroduction Many companies are currently still using Atlassian Confluence as a knowledge management and documentation platform. With the end of support for the on-premises version...
Matching solutions for your project
- KeycloakOpen-source identity and access management
- AuthentikOpen-source identity and access management system
- XWikiExtensible enterprise wiki for structured knowledge, documentation and migration from Confluence.
- NextcloudSelf-hosted cloud storage and collaboration platform
- OpenCloudGerman open-source platform for file sync, sharing and collaborative document work.
- CryptPadEnd-to-end encrypted documents, spreadsheets, forms and whiteboards for sensitive collaboration.
Reviews & projects
Client feedback and projects worldwide
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
- Secure your Proxmox & backup setup
- Modernize your infrastructure - sovereign
- Plan a sovereign open-source stack
- Integrate a local AI solution
- Modernize your legacy software
- Cut cloud cost - up to −81%
- Build a high-availability Proxmox cluster
- Virtualize with Managed Proxmox
- Design an open-source AI architecture
- Get collaboration fully managed
- Ship your prototype to production
- Connect sites and clusters securely
Hosting & operations
Enquire about hosting and operations for Collabora Online
Briefly describe the current state and objective for Collabora Online. We assess infrastructure, integration, and ongoing operations.
- Straight with Timo and Robin - no sales team, no pitch
- An honest take, including when we are not the right fit
- Concrete next steps for infrastructure, software or AI
No risk: worst case, you leave with a clearer understanding of your project than before.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.