One questionnaire type and up to three source collections
80–120 test questions
Citations, gap detection and a controlled approval workflow
Agreed Word/Excel export, documentation and handover
AI RFP assistant: answer tenders and security questionnaires with evidence
Tenders and security questionnaires keep asking similar questions while the answers are scattered. In the pilot, AI drafts answers from your approved knowledge, with evidence and visible gaps that your team reviews.
Starting point
Every tender asks similar things, and every time the search starts again
- Your team regularly answers tenders and security questionnaires
- Good past answers are scattered across old files and mailboxes
- Keeping evidence such as policies or certificates current takes coordination
- Owners should review commitments before they leave the company
Outcome
Reuse approved answers and review new commitments
After the pilot, a new questionnaire of the agreed type starts with answer drafts from approved knowledge. Your team reviews evidence and open points instead of searching for every answer again.
Extract questions
Read agreed Word or Excel structures and turn requirements into reviewable questions.Support answers with evidence
Match approved sources and flag missing or outdated evidence.Approve as a team
Assign open issues to subject-matter owners and return confirmed answers to the source format.
Data or integration path still unclear? The AI Opportunity Check evaluates one specific workflow and its prerequisites.
View opportunity checkPilot scope
One questionnaire type from intake to approved export
One questionnaire type with up to three source collections, 80–120 test questions, evidence references, gap detection and an export to Word or Excel.
Extensions
Scoped separately as needed
- Legal completeness review and autonomous commitments
- Autonomous submission and arbitrary procurement portals
Process
From a sample questionnaire to an approved export
We start with one questionnaire type and your previous answers. Every statement needs approved evidence; if it is missing, a follow-up question is raised instead of an invented answer.
- 01
Select templates
Define the questionnaire type, existing answers and subject-matter owners.
- 02
Review sources
Add current product documents, evidence and approved statements to the collection.
- 03
Validate drafts
Evaluate source support, open questions and export using an agreed test set.
- 04
Use the response workflow
Process new questionnaires and reuse approved answers under control.
What we need from you
- Sample questionnaire and intended response format
- Approved answers, product documents and evidence
- Ownership, confidentiality and currency rules
Scope and investment
Cost of the AI RFP assistant
Starting price for one questionnaire type. Further templates or portals increase the scope; legal review and autonomous submission are not part of the pilot.
Not sure yet whether the pilot pays off? The AI potential check (from €3,900 excl. VAT) answers that first.
Delivery starts once agreed data, access and stakeholders are available. The binding scope and price are defined in your proposal. Hardware, hosting, model consumption, licences and ongoing operations are quoted separately. Follow-on projects are costed against reusable results. We credit the pilot price when you commission the production rollout; there is no requirement to purchase every stage. A pilot concludes with a quality report and an evidenced recommendation to proceed or stop. A documented no-go is a valid outcome. Production approval and ongoing operations are agreed separately.
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
RFP Assistant Pilot
Create answer drafts for one questionnaire type from approved knowledge, with evidence and visible gaps.
from €24,900excluding VAT and separately quoted third-party costs
Credited against the production rollout. You receive the proposal for it with the acceptance report.
4–8 weeks
Outcome and verification: Business-reviewed answer drafts with evidenced statements and clearly marked open issues.
After the pilot
From pilot to an ongoing response process
The pilot ends with a recommendation: move to production, extend or stop. You receive the proposal for the production rollout with the pilot's acceptance report, and the pilot price is credited against it; rules, test set and pipeline are reused.
Frequently asked questions about the AI RFP Assistant
Scope, integration and subject-matter responsibility.
- Such claims require suitable approved evidence and must match the offered scope. If that basis is missing, the system raises a question. The assistant does not replace expert approval.
- No. The focus is responding to questionnaires and requirements already available. Portal search, qualification assessment and submission can be additional projects but are outside this pilot.
- The quotation assistant prepares commercial line items and quotation drafts. The RFP assistant handles questions, requirements and evidence. They can work together with separate approvals.
- The pilot supports the agreed template structure. Additional layouts, merged cells, protected files and special formatting requirements are assessed from examples and scoped separately.
- We assign sources, subject-matter owners and currency information. Expired or unresolved statements are routed for review. The company remains responsible for confirming business changes.
- Yes. A local or suitable cloud environment is planned around data flows, models and access. Infrastructure and operations are separate components specified before work starts.
- The pilot costs from €24,900 excl. VAT for one questionnaire type with up to three source collections and 80–120 test questions. We check data quality, templates and target environment before commissioning; extensions are priced separately.
- The pilot ends with an acceptance report and a recommendation: move to production, extend or stop. You receive the proposal for the production rollout with the pilot's acceptance report, and the pilot price is credited against it; rules, test set and pipeline are reused. Ongoing operations are optional. If the workflow is already clear, implementation can also start directly.
Reviews & projects
What clients say about working with us
From a knowledge base with an AI assistant and local AI integration to data sovereignty and ongoing operations.
The knowledge from many years in the solar industry lived in the head of our former managing director, and it still lives in the heads of our employees today. We wanted to secure it, not as a folder full of notes, but in a way that lets us ask questions in daily work and get reliable answers. WZ-IT advised us from the start and weighed different approaches and knowledge management systems against each other with us before we decided. What was built is a custom knowledge base with an AI assistant that brings together conversations, notes, documentation and manuals: from the platform through onboarding our team to support in operation. Conversations are transcribed and facts are extracted; we review and correct everything ourselves before it is stored, because we do not want to trust an AI blindly. The system runs in our own environment, and the data stays with us. What surprised us was how efficient it was: WZ-IT used existing open-source software and extended it specifically for our requirements, instead of selling an expensive custom build from scratch, as is often usual with IT service providers. Timo and Robin understood our actual problem, preserving knowledge during the generational handover, and implemented it step by step: from the proof of concept through setup and validation with our own data to productive operation, explaining everything clearly along the way. Next, we want to extend this to the knowledge of our employees, so that this does not depend on individual people either.
Joshua von AmelnManaging Director, solarwerkstatt berlin GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
Enquiry
Which questionnaires would you like to process faster?
Briefly describe your starting point, data and target system. We assess whether the pilot fits and what additions are needed.
