Answer RFPs and security questionnaires with AI
The next questionnaire asks familiar questions in a different order and format. WZ-IT connects approved answers, product documents and evidence in an assistance workflow. Your team receives draft responses with sources and open issues instead of searching old files again.
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Reuse approved answers and review new commitments
A similar question does not always need the same answer. Product version, contract scope and evidence validity must match the opportunity. The assistant exposes that context; owners remain responsible for approval.
Extract questions
Read agreed Word or Excel structures and turn requirements into reviewable questions.
Support answers with evidence
Match approved sources and flag missing or outdated evidence.
Approve as a team
Assign open issues to subject-matter owners and return confirmed answers to the source format.
Data or integration path still unclear? The AI Process Assessment evaluates one specific workflow and its prerequisites.
One questionnaire type from intake to approved export
The pilot covers one agreed questionnaire type, a defined answer and source collection, one approval workflow and one export format. Tender portals and additional file structures are scoped separately.
Map the question structure
Identify questions, answer fields and required evidence from representative templates.
Prepare the answer collection
Structure approved answers with sources, ownership and currency information for reuse.
Draft with evidence
Retrieve relevant content, draft responses and flag unsupported claims as open issues.
Configure expert approval
Document review, corrections and approved status per question in the agreed workflow.
Return responses
Export approved responses to the agreed Word or Excel template.
Validate and hand over
Test representative questions with your experts and document maintenance and missing-evidence handling.
Extensions
Scoped separately as needed
- Additional questionnaire formats, languages and source integrations
- Portal submission, complex ownership structures and CRM integration
- Requirement matrices and quotation line items as additional workflows
- Infrastructure, model usage, licences and ongoing operations
Build and validate with your data
We start with representative examples and agree the expected result. This makes business rules, exceptions and technical prerequisites explicit before rollout.
- 01
Select templates
Define the questionnaire type, existing answers and subject-matter owners.
- 02
Review sources
Add current product documents, evidence and approved statements to the collection.
- 03
Validate drafts
Evaluate source support, open questions and export using an agreed test set.
- 04
Use the response workflow
Process new questionnaires and reuse approved answers under control.
Price and scope
Defined pilot with documented handover
The pilot covers one agreed questionnaire type, a defined answer and source collection, one approval workflow and one export format. Tender portals and additional file structures are scoped separately.
AI RFP Assistant Pilot
from €6,900
excluding VAT, one-time
The pilot covers one agreed questionnaire type, a defined answer and source collection, one approval workflow and one export format. Tender portals and additional file structures are scoped separately.
- One questionnaire type and a defined source collection
- Response drafts with sources and open issues
- One approval workflow and one Word or Excel export format
- Test questions, training and documented collection maintenance
The starting price applies to the defined pilot. Data volume, formats, interfaces and acceptance criteria are confirmed in the proposal before engagement. Infrastructure, model usage, licences and ongoing support are listed separately. No preceding assessment is required when scope is clear.
All prices are net and exclude statutory VAT. The offers are addressed to businesses.
Suitable starting conditions
- Your team regularly answers technical or organisational questionnaires.
- Approved company documents and answers are available.
- Subject-matter owners can review and confirm commitments.
What we need from you
- Sample questionnaire and intended response format
- Approved answers, product documents and evidence
- Ownership, confidentiality and currency rules
Connect to established services
The pilot can integrate into your existing environment and receive ongoing support. Content maintenance, workflow changes, LLMOps and infrastructure each have an agreed scope; overlapping services are not charged twice.
AI quotation assistant
Prepare commercial line items and quotation drafts using existing data.
View serviceInternal knowledge assistant
Make approved company knowledge available internally as well.
View serviceManaged LLMOps
Review answer quality, errors and model changes within an agreed scope.
View serviceEnquiry
Which questionnaires would you like to process faster?
Briefly describe your starting point, data and target system. We assess whether the pilot fits and what additions are needed.
AI RFP Assistant: questions
Scope, integration and subject-matter responsibility.
Such claims require suitable approved evidence and must match the offered scope. If that basis is missing, the system raises a question. The assistant does not replace expert approval.
No. The focus is responding to questionnaires and requirements already available. Portal search, qualification assessment and submission can be additional projects but are outside this pilot.
The quotation assistant prepares commercial line items and quotation drafts. The RFP assistant handles questions, requirements and evidence. They can work together with separate approvals.
The pilot supports the agreed template structure. Additional layouts, merged cells, protected files and special formatting requirements are assessed from examples and scoped separately.
We assign sources, subject-matter owners and currency information. Expired or unresolved statements are routed for review. The company remains responsible for confirming business changes.
Yes. A local or suitable cloud environment is planned around data flows, models and access. Infrastructure and operations are separate components specified before work starts.
Let's talk about your project - honest and no strings attached
- Straight with Timo and Robin - no sales team, no pitch
- An honest take, including when we are not the right fit
- Concrete next steps for infrastructure, software or AI
No risk: worst case, you leave with a clearer understanding of your project than before.
“WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.”
What clients say about working with us
From local AI integration to architecture, data sovereignty and ongoing operations.
“WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.”
Steve Kirchner
Managing Director, nextGYM GmbH
“While looking for a partner to integrate a local AI solution, we came across Timo and Robin - and could not have made a better decision. They quickly understood our requirements and solved technical challenges competently and pragmatically. We were particularly impressed by the straightforward collaboration, their high level of expertise and the speed of implementation. We are delighted to have Timo and Robin at our side as reliable business partners and look forward to our next projects together. (translated)”
Henrik Jeche
Head of IT Administration
ml&s - full-service provider for the electronics industry.
“Communication with WZ-IT was open, friendly and professional from the very beginning. Mr. Wevelsiep and Mr. Zins responded to every one of our questions patiently, promptly and respectfully, and contributed their own suggestions and good ideas on how to modernize our server infrastructure and adapt it even better to our needs. Throughout, WZ-IT consistently kept our need for data sovereignty and GDPR compliance in mind. Even short-notice adjustments and change requests from our side were implemented quickly and patiently and integrated consistently into the overall concept. From planning to the final handover, every step was documented transparently and comprehensively - so if a provider change should ever become necessary, the documentation would let us onboard a successor into our infrastructure very quickly. We are extremely satisfied with WZ-IT and hope to continue working together for a long time.”
Christoph Mußmann
Project Officer, DGHO e.V.
DGHO - German Society for Hematology and Medical Oncology.
“We have had very good experiences with Mr. Wevelsiep and WZ-IT. The consultation was professional, clearly understandable, and at fair prices. The team not only implemented our requirements but also thought along and proactively. Instead of just processing individual tasks, they provided us with well-founded explanations that strengthened our own understanding. WZ-IT took a lot of pressure off us with their structured approach - that was exactly what we needed and is the reason why we keep coming back. (translated)”
Matthias Zimmermann
Managing Director, Annota GmbH
Annota - healthtech startup with an AI documentation assistant.
“I got to know Timo and Robin as dedicated and professional partners who make a lot of things possible for their clients that initially seem impossible. I felt very well advised. The services offered have thoroughly convinced me. (translated)”
Andrea Pawlowski
Communications Manager, Golem.de
Golem.de - leading German IT news outlet.
“Professional, honest and technically thoroughly sound: WZ-IT set up our Proxmox and backup infrastructure securely and future-proof. The consulting from Timo and Robin was objective and needs-driven, the implementation smooth and the final documentation exemplary. You can tell immediately that business-critical infrastructure is thought through holistically from the outset here and implemented with clear ownership.”
Pascal Block
Project Manager, Stadtwerke Brühl GmbH
Stadtwerke Brühl - municipal energy and infrastructure utility.
“With Timo and Robin, you're not only on the safe side technically - you also get the best human support! Whether it's quick help in everyday life or complex IT solutions: the guys from WZ-IT think along with you, act quickly and speak a language you understand. The collaboration is uncomplicated, reliable and always on an equal footing. That makes IT fun - and above all: it works! Big thank you to the team! (translated)”
Sonja Aßer
Data Manager, ARGE
ARGE Neue Medien - master data & digital standards for plumbing and building technology.
“I recently worked with Timo and the WZ-IT team, and honestly, it turned out to be one of the best tech decisions I have made for my business. Right from the start, Timo took the time to walk me through every step in a simple and calm way. No matter how many questions I had, he never rushed me. The results speak for themselves. With WZ-IT, we reduced our monthly expenses from $1,300 down to $250. This was a huge win for us.”
Aleksandr Shuliko
CTO, EVA Real Estate
EVA Real Estate - leading real-estate agency in Dubai.
“WZ-IT manages our Proxmox cluster reliably and professionally. The team handles continuous monitoring and regular updates for us and responds very quickly to any issues or inquiries. They also configure new nodes, systems, and applications that we need to add to our cluster. With WZ-IT's proactive support, our cluster and the business-critical applications running on it remain stable, and high availability is consistently ensured. We value the professional collaboration and the noticeable relief it brings to our daily operations.”
Pascal Hakkers
Aphy AG
Aphy AG - AI platform for hotel back-office.
“WZ-IT provided very competent support in implementing our server and virtualization infrastructure. As part of the project, a Proxmox-based virtualization environment was set up along with a virtual machine for our application systems. Additionally, a structured backup concept was implemented. A particular focus was on security: the setup of a VPN tunnel and the clean implementation of encryption and access concepts were professionally executed. The structured consulting as well as the reliable and swift implementation deserve special mention. We are very satisfied with the services provided and are happy to recommend WZ-IT.”
John Hellmerichs
Managing Director, AInergy GmbH
AInergy - consultancy for energy and facility management.
“Timo and Robin from WZ-IT set up a RocketChat server for us - and I couldn't be more satisfied! From the initial consultation to the final implementation, everything was absolutely professional, efficient, and to my complete satisfaction. I particularly appreciate the clear communication, transparent pricing, and the comprehensive expertise that both bring to the table. Even after the setup, they take care of the maintenance, which frees up my time enormously and allows me to focus on other important areas of my business - with the good feeling that our IT is in the best hands. I can recommend WZ-IT without reservation and look forward to continuing our collaboration! (translated)”
Sebastian Maier
Managing Director, Yonju GmbH
Yonju - business coaching and AI products.
“Counting on WZ-IT team was crucial, their expertise and solutions gave us the pace to deploy in production our services, even suggesting and performing improvements over our configuration and setup. We expect to keep counting on them for continuous maintenance of our services and implementation of new solutions.”
Gabriel Sanz Señor
Managing Director, Odiseo Solutions
Odiseo Solutions - software engineering for the space industry.
Let's Talk About Your Idea
Whether a specific IT challenge or just an idea - we look forward to the exchange. In a brief conversation, we'll evaluate together if and how your project fits with WZ-IT.
Arrange a callback
Companies worldwide trust WZ-IT