Boese VA Case Study
From €1,250 to under €250 monthly - 80% cost savings in team communication
- 80% Cost Savings
- 100+ Active Users
- €12.000+ Annual Savings
About the Client
Boese VA - Online Agency
Boese VA is a leading online agency, specializing in professional digital client communication since 2020. Based in Cyprus, the company is dedicated to taking client service to a new level and maximizing results for its clients.
With over $50 million in revenue generated for its clients, Boese VA operates a rapidly growing team of 100+ employees working around the clock. The agency provides professional 24/7 services and guides its clients with tailored strategies toward sustainable growth.
Main Problems
The Challenge
The online agency Boese VA used Slack for internal communication. With over 100 active users, costs rose to €1,250 per month - around €15,000 annually.
- High Costs: About €15,000 annually just for communication
- Scaling Bottleneck: Each additional employee creates extra costs
- Vendor Lock-in: Dependency on Slack's pricing model and features
- Limited Control: No own management or customization
Technologies Used
The Solution: Self-Hosted Mattermost
WZ-IT deployed a self-hosted Mattermost instance based on Proxmox virtualization and Hetzner infrastructure.
Mattermost
Team Communication
Learn More About Mattermost
OPNsense
Firewall & VPN
Proxmox
Virtualization
Proxmox
Hetzner
Infrastructure
HetznerOperations
The solution was precisely adapted to the company structure, with automated backups, monitoring, and high availability.
Results at a Glance
The Results Speak for Themselves
This created a flexible enterprise alternative - secure, scalable, and cost-efficient.
- Cost Savings
- 80%
- From €1,250 to under €250 monthly
- Active Users
- 100+
- Within the environment sized for this project
- Licence Model
- ∞
- No WZ-IT billing per user in the solution used for the project
- Annual Savings
- €12.000+
- Through switching from Slack to self-hosted Mattermost
80% Lower Costs
From €1,250 to under €250 per monthNo Per-User Fees
Growth within the sized infrastructure without automatic seat surchargesFull Data Control
Data remains within the companyFull Control
Own servers, own data, own rulesOptimized Performance
Smooth usage with 100+ concurrent usersEnterprise Security
Encrypted communication & automatic backups
Further reading
Are You Also Paying Too Much for Slack & Co.?
Let's calculate together how much you can save with a self-hosted solution.
Reviews & projects
Managed open source with consulting and operations
Customer feedback on open-source selection, implementation, maintenance and long-term operations.
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
- Secure your Proxmox & backup setup
- Modernize your infrastructure - sovereign
- Plan a sovereign open-source stack
- Integrate a local AI solution
- Modernize your legacy software
- Cut cloud cost - up to −81%
- Build a high-availability Proxmox cluster
- Virtualize with Managed Proxmox
- Design an open-source AI architecture
- Get collaboration fully managed
- Ship your prototype to production
- Connect sites and clusters securely
Similar project
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Describe the existing platform, number of users, and required integrations. We assess migration, target architecture, and operations.
- Straight with Timo and Robin - no sales team, no pitch
- An honest take, including when we are not the right fit
- Concrete next steps for infrastructure, software or AI
No risk: worst case, you leave with a clearer understanding of your project than before.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.