Boese VA Case Study
From €1,250 to under €250 monthly - 80% cost savings in team communication
Boese VA - Online Agency
Boese VA
Boese VA is a leading online agency, specializing in professional digital client communication since 2020. Based in Cyprus, the company is dedicated to taking client service to a new level and maximizing results for its clients.
With over $50 million in revenue generated for its clients, Boese VA operates a rapidly growing team of 100+ employees working around the clock. The agency provides professional 24/7 services and guides its clients with tailored strategies toward sustainable growth.
Results Achieved
From €1,250 to under €250 monthly: Communication costs reduced by about 80%.
No automatic billing per user and controllable data flows in the dedicated environment; technical capacity depends on the sized infrastructure.
The Challenge
The online agency Boese VA used Slack for internal communication. With over 100 active users, costs rose to €1,250 per month - around €15,000 annually.
Each new team member increased fixed costs further. Additionally, dependency on the provider's pricing model and lack of customization options.
Main Problems
- •High Costs: About €15,000 annually just for communication
- •Scaling Bottleneck: Each additional employee creates extra costs
- •Vendor Lock-in: Dependency on Slack's pricing model and features
- •Limited Control: No own management or customization
Before with Slack
Monthly costs
After with Mattermost
Monthly costs
The Solution: Self-Hosted Mattermost
WZ-IT deployed a self-hosted Mattermost instance based on Proxmox virtualization and Hetzner infrastructure.
The solution was precisely adapted to the company structure, with automated backups, monitoring, and high availability.
This created a flexible enterprise alternative - secure, scalable, and cost-efficient.
Results at a Glance
80% Lower Costs
From €1,250 to under €250 per month
No Per-User Fees
Growth within the sized infrastructure without automatic seat surcharges
Full Data Control
Data remains within the company
Full Control
Own servers, own data, own rules
Optimized Performance
Smooth usage with 100+ concurrent users
Enterprise Security
Encrypted communication & automatic backups
The Results Speak for Themselves
Cost Savings
From €1,250 to under €250 monthly
Active Users
Within the environment sized for this project
Licence Model
No WZ-IT billing per user in the solution used for the project
Annual Savings
Through switching from Slack to self-hosted Mattermost
Technologies Used
Are You Also Paying Too Much for Slack & Co.?
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