EGroupware Hosting in Germany
WZ-IT designs and operates EGroupware as a sovereign workspace with mail, calendar, identity and office integration and a controlled migration.
About the technology
Connect groupware to existing communication paths
EGroupware can consolidate many workflows but does not automatically replace mail servers, directories or online office. The target architecture determines which services are integrated.
We assess users, domains, mailboxes, calendars, files and required modules and plan introduction or takeover as a scoped project.
EGroupware as an integrated workspace
Calendars and contacts
Provide shared calendars, resources, address books and scheduling centrally.Tasks and projects
Organise tasks, time and project information in a shared workspace.CRM and addresses
Manage contacts, organisations and activities depending on modules and roles.Edit documents
Integrate file storage and Collabora Online for the selected architecture.Connect identities
Connect user directories, SSO and permissions depending on edition and environment.Mail and interfaces
Embed mailboxes, synchronisation and available APIs into existing communication paths.Migration and takeover
Assess existing data and configuration, migrate them in a test run and move to managed operations through a controlled cutover.Identity and secure access
Secure SSO, roles, administrative paths and external access for the application and existing infrastructure.Backup and recovery
Back up all stateful components consistently and document the recovery path for the agreed scope.Updates, monitoring and operations
Monitor and update the application and its technical dependencies and operate them under the agreed service level.
Operations beyond installation
Operate EGroupware as an integrated digital workplace
Calendars, contacts, tasks, files and connected mail or office services require a shared migration, security and update plan.
Groupware
Operate calendars, contacts, tasks and team functions.Mail and office
Connect mail, Collabora, directories and related services.User and business data
Protect database, files, calendars and address books.Migration and operations
Plan imports, plugins, updates, monitoring and recovery.
Area
Responsibility for groupware and connected services
WZ-IT operates the agreed platform; data quality and business processes remain shared or customer-owned.
| Area | Responsibility | Scope and boundaries |
|---|---|---|
| EGroupware platform | WZ-IT | Deployment, database, proxy, monitoring, backup and updates. |
| Mail and office integration | WZ-IT | Technical connection of agreed external services. |
| Migration | Shared | We migrate while the customer validates calendars, contacts and rights. |
| Roles and organisation | Shared | Groups and access follow customer-approved rules. |
| Content and retention | Customer | The customer owns data and retention policy. |
| Custom modules | Optional WZ-IT service | Plugins, workflows and interfaces are scoped separately. |
Hosting & operations
How much does EGroupware hosting cost?
We combine the right compute size with ongoing operations, backups, monitoring and a service level appropriate for the criticality of EGroupware. High availability and recovery targets are designed separately where needed.
Hosting for EGroupware in Germany: GDPR-compliant operations
- One managed standard application included
- .de domain included or your own domain or subdomain via CNAME
- German data centres with ISO 27001 and BSI C5, no US clouds
- 99.9 % standard availability per month
- Regular updates, CVE monitoring and prioritised patches for critical vulnerabilities
- Central logs with immutable retention
- Daily backup with 7-day retention
- 5 TB outbound traffic per workload and month
- 24/7 proactive monitoring
- Five service levels, 24/7 P1 response with Production or Critical
- Personal technical contact
Instance sizes and monthly prices
- XS · 2 vCPU, 2 GB RAM, 40 GB NVMe SSD
- €99.90 in total
- S · 2 vCPU, 4 GB RAM, 80 GB NVMe SSD
- €129.90 in total
- M · 4 vCPU, 8 GB RAM, 80 GB NVMe SSD
- €159.80 in total
- L · 8 vCPU, 16 GB RAM, 80 GB NVMe SSD
- €219.80 in total
- XL · 16 vCPU, 32 GB RAM, 80 GB NVMe SSD
- €329.80 in total
- Additional storage per 50 GB
- +€4.99
Typically provisioned within a few business days after signing
- Bank transfer
All prices are net and exclude statutory VAT. The offers are addressed to businesses. All on-premises options
Other options
Try it free for 7 daysRequest a test instance
We set up a test instance for you, usually on the next business day. No payment details required. After seven days it is deleted unless you continue.
Request a test instance →Bring Your Own InfrastructureInstallation on Your Infrastructure
Installation on your own infrastructure · On-premise or in your cloud · Control over data location and access · Custom configuration · Complete documentation · Initial setup & configuration · Optional support and maintenance contract
Request a proposal →On-premises optionRun EGroupware on hardware at your organisation
As an alternative to managed hosting in the data centre, WZ-IT provides the hardware, configures EGroupware, and handles hardening, monitoring, updates, backup and technical support. Access can be limited to the internal network or enabled through VPN and existing identities.
View WZ-IT App Node →Sizing and deployment
Size EGroupware by users, modules and data
Active users, calendar load, file volume, mail integration and migration determine architecture.
| Usage scenario | Technical starting point | Key factors |
|---|---|---|
| Small team | Technical assessment | Edition, modules and sources are defined. |
| Several teams and modules | Dedicated platform | Database, files and jobs are sized. |
| Existing groupware migration | Migration assessment | Source, quality and cutover are reviewed. |
| Critical workplace | Recovery design | Dependent services and recovery are planned. |
- Edition, modules, users, migration and connected services are reviewed before a proposal.
Sizing and deployment
EGroupware deployment models
Platform, mail and files are placed according to the existing environment.
WZ-IT platform operations
Dedicated European environment after edition review.Your cloud
Operation in your account.On-premises
Deployment close to internal mail and files.Hybrid
Groupware and connected services across controlled routes.
Target architecture
Connect groupware, identity and communication cleanly
User access, platform, mail, files and backup receive explicit responsibilities.
Employees
Browser, mobile devices and supported clients.
TLS and secure access
Proxy, SSO and restricted administration.
Accounts and groups
Users, roles and shared resources.
EGroupware
Calendars, contacts, tasks, files and teamwork.
Mail and office
Connected communication and document services.
Database
Groupware state and business data.
Files and backups
Attachments, documents and protected copies.
Available functions and deployment rights depend on edition and vendor agreement.
Role in the overall system
Related services for EGroupware
This page covers installation and the agreed platform operations for EGroupware. Custom code, the access layer and special confidentiality requirements remain clearly separated responsibilities that can be added when needed.
Support custom code and integrations
Keep custom extensions, interfaces and dependencies controlled, updated and supportable.
View service Secure accessConnect users, sites and systems
Add identity-based access and private network paths as a separate operational layer.
View service Operate confidentiallyAssess Section 203 requirements separately
For professional secrecy holders, define contractual, access and infrastructure requirements in a dedicated operating model.
View serviceThree relevant adjacent paths instead of a long list of further products.
View the overall systemFrequently asked questions about EGroupware hosting
Answers about edition, mail, migration and on-premises use.
- EGroupware Hosting with WZ-IT starts at €99.90 net per month. It includes a dedicated size XS instance (2 vCPU, 2 GB RAM, 40 GB NVMe SSD), updates, daily backups with 7 days of retention, 24/7 monitoring, 5 TB of outbound traffic and a first response to critical incidents by the end of the next business day. Larger instances and higher service levels cost extra; the configurator shows the total price.
- The entry level is a dedicated size XS instance with 2 vCPU, 2 GB RAM, 40 GB NVMe SSD for €99.90; it suits lightweight applications as well as test and development environments. Size S with 2 vCPU, 4 GB RAM, 80 GB NVMe SSD costs €129.90. We check which size EGroupware needs in production before provisioning. Size M (4 vCPU, 8 GB RAM, 80 GB NVMe SSD) costs an extra €29.90 excl. VAT, L (8 vCPU, 16 GB RAM, 80 GB NVMe SSD) an extra €89.90 excl. VAT and XL (16 vCPU, 32 GB RAM, 80 GB NVMe SSD) an extra €199.90 excl. VAT, each per month. Additional storage costs €4.99 excl. VAT per 50 GB and month.
- No. WZ-IT does not limit the number of users. How many users can work smoothly at the same time depends on usage and the chosen instance size XS to XL.
- EGroupware Hosting can be cancelled monthly, with no minimum term and 30 days' notice to the end of the month.
- Germany and Switzerland are available at the same prices, in both cases without US clouds. The data centres are ISO 27001 certified; in Germany we additionally operate with a German provider whose data centres are BSI C5 attested. The Section 203 Managed Cloud for professional-secrecy holders is available in Germany only.
- We typically provide a production instance within a few business days after signing. For a trial, we set up a test instance, usually on the next business day; it runs free of charge for 7 days and without payment details.
- Yes. One .de domain is included with every hosting plan. Alternatively, connect your own domain or subdomain with a CNAME record.
- Edition, modules, mail architecture, users and migration vary materially.
- Yes. We assess source, formats and permissions and run a test migration.
- No. Mail operation and deliverability are scoped separately.
- Yes, subject to edition and architecture review.
- Yes. We can install and optionally operate it in your infrastructure.
Knowledge
More about EGroupware
Matching solutions for your project
- Collabora OnlineCollaborative browser-based office editing, commonly integrated with Nextcloud or OpenCloud.
- KeycloakOpen-source identity and access management
- AuthentikOpen-source identity and access management system
- OX App SuiteEmail, calendar, contacts and tasks as integrated groupware for sovereign workplace environments.
- NextcloudSelf-hosted cloud storage and collaboration platform
- OpenCloudGerman open-source platform for file sync, sharing and collaborative document work.
Reviews & projects
Client feedback and projects worldwide
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
- Secure your Proxmox & backup setup
- Modernize your infrastructure - sovereign
- Plan a sovereign open-source stack
- Integrate a local AI solution
- Modernize your legacy software
- Cut cloud cost - up to −81%
- Build a high-availability Proxmox cluster
- Virtualize with Managed Proxmox
- Design an open-source AI architecture
- Get collaboration fully managed
- Ship your prototype to production
- Connect sites and clusters securely
Hosting & operations
Enquire about hosting and operations for EGroupware
Briefly describe the current state and objective for EGroupware. We assess infrastructure, integration, and ongoing operations.
- Straight with Timo and Robin - no sales team, no pitch
- A professional assessment of your situation
- Concrete next steps for infrastructure, software or AI
The conversation is free and non-binding.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.