Kimai Hosting in Germany
WZ-IT configures Kimai for teams and projects and provides hosting, backups, updates, monitoring and optional integration into existing processes.
About the technology
Time tracking aligned with organisation and billing
Kimai models customers, projects, activities, budgets and time entries in a central interface. Roles and approvals are adapted to the actual workflow.
We take over new or existing installations, configure mail, exports and interfaces and document the technical operations.
Kimai for time, projects and billing
Track time
Record working and project time through the browser or supported interfaces.Customers and projects
Structure customers, projects, activities, budgets and billable work.Create reports
Filter time entries by user, team, project or period and export them for billing or controlling.Teams and roles
Restrict access to customers, projects, reports and administration through roles.Integrate data
Connect the API, exports and available plugins to payroll, invoicing or project processes.Enable automation
Embed recurring reports and data transfers into existing workflows through interfaces.Migration and takeover
Assess existing data and configuration, migrate them in a test run and move to managed operations through a controlled cutover.Identity and secure access
Secure SSO, roles, administrative paths and external access for the application and existing infrastructure.Backup and recovery
Back up all stateful components consistently and document the recovery path for the agreed scope.Updates, monitoring and operations
Monitor and update the application and its technical dependencies and operate them under the agreed service level.
Operations beyond installation
Operate Kimai as a dependable time-tracking platform
Users, projects, activities, rates, exports and plugins must follow a consistent data and permission model.
Time tracking
Operate Kimai, database and scheduled tasks on supported versions.Projects and records
Protect time entries, customers, rates and exports consistently.Identity and APIs
Connect SSO, exports and business systems through controlled interfaces.Updates and recovery
Review plugins, monitor jobs and test backups and upgrades.
Area
Responsibility for platform and time records
WZ-IT operates the technical service; working-time rules, project structures and approval remain with the customer.
| Area | Responsibility | Scope and boundaries |
|---|---|---|
| Kimai platform | WZ-IT | Deployment, database, proxy, monitoring, backup and updates. |
| Plugins and API | WZ-IT | Agreed extensions and technical interfaces are maintained. |
| Project and permission model | Shared | We configure the structure supplied and approved by the customer. |
| Migration and exports | Shared | Data is mapped and validated with business owners. |
| Time rules and approval | Customer | The customer owns policy, accuracy, retention and payroll use. |
| Custom workflows | Optional WZ-IT service | Special reports, exports and integrations are scoped separately. |
Hosting & operations
How much does Kimai hosting cost?
We combine the right compute size with ongoing operations, backups, monitoring and a service level appropriate for the criticality of Kimai. High availability and recovery targets are designed separately where needed.
Hosting for Kimai in Germany: GDPR-compliant operations
- One managed standard application included
- .de domain included or your own domain or subdomain via CNAME
- Choice of location: Germany (ISO 27001, BSI C5), Switzerland (ISO 27001) or Austria (ISO 27001), each within the scope of the data centre operator
- Confidentiality agreement under Section 203 German Criminal Code (StGB) available on request (location Germany)
- 99.9 % standard availability per month
- Regular updates, CVE monitoring and prioritised patches for critical vulnerabilities
- Central logs with immutable retention
- Daily backup with 7-day retention
- 5 TB outbound traffic per workload and month
- 24/7 proactive monitoring
- Five service levels, 24/7 P1 response with Production or Critical
- Personal technical contact
Instance sizes and monthly prices
- XS · 2 vCPU, 2 GB RAM, 40 GB NVMe SSD
- €99.90 in total
- S · 2 vCPU, 4 GB RAM, 80 GB NVMe SSD
- €129.90 in total
- M · 4 vCPU, 8 GB RAM, 80 GB NVMe SSD
- €159.80 in total
- L · 8 vCPU, 16 GB RAM, 80 GB NVMe SSD
- €219.80 in total
- XL · 16 vCPU, 32 GB RAM, 80 GB NVMe SSD
- €329.80 in total
- Additional storage per 50 GB
- +€4.99
Straightforward provisioning within a few business days
- Bank transfer
All prices are net and exclude statutory VAT. The offers are addressed to businesses. All on-premises options
Other options
Try it free for 7 daysRequest a test instance
We set up a test instance for you, usually on the next business day. No payment details required. After seven days it is deleted unless you continue.
Request a test instance →Bring Your Own InfrastructureInstallation on Your Infrastructure
Installation on your own infrastructure · On-premise or in your cloud · Control over data location and access · Custom configuration · Complete documentation · Initial setup & configuration · Optional support and maintenance contract
Request a proposal →On-premises optionRun Kimai on hardware at your organisation
As an alternative to managed hosting in the data centre, WZ-IT provides the hardware, configures Kimai, and handles hardening, monitoring, updates, backup and technical support. Access can be limited to the internal network or enabled through VPN and existing identities.
View WZ-IT App Node →Service levels
Five service levels for different operating requirements
Response target = initial technical response to critical incidents (P1) · Price and flexible operations allowance per customer environment and month · Hourly rate for additional work
Essential
Next business dayby end of dayInitial technical response to critical incidents (P1) by the end of the next business day
includedin the base operations price
no allowance- Hourly rate
- Standard rate
- regular service hours
- €120
- outside regular service hours
- €240
For less time-critical systems, staging and internal applications.
Business
Popular4 hwithin service hoursInitial technical response to critical incidents (P1) within 4 service hours
+€99.90
0.5 h allowance- Hourly rate
- 5% below standard
- regular service hours
- €114
- outside regular service hours
- €228
For production systems without contractual night and weekend on-call coverage.
Priority
1 hwithin service hoursInitial technical response to critical incidents (P1) within 1 service hour
+€199.90
1 h allowance- Hourly rate
- 10% below standard
- regular service hours
- €108
- outside regular service hours
- €216
For business-critical systems requiring a fast response during the service window.
Production
60 minnights and weekends includedInitial technical response to critical incidents (P1) within 60 minutes, 24/7
+€349.90
1 h allowance- Hourly rate
- 15% below standard
- regular service hours
- €102
- outside regular service hours
- €204
24/7 P1 on-call coverage for business-critical production environments.
Critical
after audit30 minnights and weekends includedInitial technical response to critical incidents (P1) within 30 minutes, 24/7
+€549.90
2 h allowance- Hourly rate
- 20% below standard
- regular service hours
- €96
- outside regular service hours
- €192
Available after audit, runbook and capacity approval.
Business, Priority, Production and Critical include the first covered workload in a customer environment. Further covered workloads cost €29.90, €39.90, €49.90 and €59.90 per month respectively. For monitoring-only servers, we notify within the level's window for €14.90, €19.90, €24.90 and €29.90 per server and month respectively; without a service level, during service hours.
The flexible operations allowance applies to planned work during regular service hours and expires at month end. Operations, monitoring, backups, maintenance and updates within the agreed scope do not reduce it. Additional work beyond the agreed operations and the allowance, as well as further incident work, is billed at the hourly rate of the service level of the affected environment. The standard rate applies to commissioned work without a service level. Hour packages and fixed prices have their own prices. All prices are net and exclude statutory VAT. The offers are addressed to businesses.
SLA & Service Levels →Sizing and deployment
Size Kimai by users, records and reporting
Active users, historical entries, reports, imports and API automation determine the workload.
| Usage scenario | Technical starting point | Key factors |
|---|---|---|
| Small team | S | Normal time tracking and standard reports. |
| Several teams and customers | M | More permissions, records and reporting. |
| Large migration or API use | Data assessment | Imports, exports and automation are tested. |
| Business-critical billing workflow | Recovery and integration design | Interfaces, approval and restore are agreed. |
- Large migrations, special plugins and custom billing integrations are assessed separately.
Sizing and deployment
Kimai deployment models
Kimai can run with WZ-IT, in your cloud or in your own network.
WZ-IT managed hosting
Dedicated standard instance on European infrastructure.Your cloud
Deployment in your provider account.On-premises
Local operation close to internal systems.Hybrid
Hosted platform with controlled access to business systems.
Target architecture
Keep time records and business integrations controlled
Users, application data and export paths receive clear roles and responsibilities.
Employees and managers
Time entry, approval, reporting and administration.
Secure access
TLS, SSO and restricted administration.
Teams and roles
Access to customers, projects, rates and reports.
Kimai
Timesheets, projects, activities, rates and exports.
Database
Time records, structure and configuration.
APIs and exports
Controlled paths to payroll, billing or reporting.
Backups
Consistent copies and documented recovery.
Kimai provides technical functions; labour-law, payroll and retention requirements remain a business and legal responsibility.
Role in the overall system
Related services for Kimai
This page covers installation and the agreed platform operations for Kimai. Custom code, the access layer and special confidentiality requirements remain clearly separated responsibilities that can be added when needed.
Support custom code and integrations
Keep custom extensions, interfaces and dependencies controlled, updated and supportable.
View service Secure accessConnect users, sites and systems
Add identity-based access and private network paths as a separate operational layer.
View service Operate confidentiallyAssess Section 203 requirements separately
For professional secrecy holders, define contractual, access and infrastructure requirements in a dedicated operating model.
View serviceThree relevant adjacent paths instead of a long list of further products.
View the overall systemFrequently asked questions about Kimai managed hosting
Answers about migration, reports, SSO and operations.
- Kimai Hosting with WZ-IT starts at €99.90 net per month. It includes a dedicated size XS instance (2 vCPU, 2 GB RAM, 40 GB NVMe SSD), updates, daily backups with 7 days of retention, 24/7 monitoring, 5 TB of outbound traffic and a first response to critical incidents by the end of the next business day. Larger instances and higher service levels cost extra; the configurator shows the total price.
- The entry level is a dedicated size XS instance with 2 vCPU, 2 GB RAM, 40 GB NVMe SSD for €99.90; it suits lightweight applications as well as test and development environments. Size S with 2 vCPU, 4 GB RAM, 80 GB NVMe SSD costs €129.90. We check which size Kimai needs in production before provisioning. Size M (4 vCPU, 8 GB RAM, 80 GB NVMe SSD) costs an extra €29.90 excl. VAT, L (8 vCPU, 16 GB RAM, 80 GB NVMe SSD) an extra €89.90 excl. VAT and XL (16 vCPU, 32 GB RAM, 80 GB NVMe SSD) an extra €199.90 excl. VAT, each per month. Additional storage costs €4.99 excl. VAT per 50 GB and month.
- No. WZ-IT does not limit the number of users. How many users can work smoothly at the same time depends on usage and the chosen instance size XS to XL.
- Kimai Hosting can be cancelled monthly, with no minimum term and 30 days' notice to the end of the month.
- Germany, Switzerland and Austria are available at the same prices. All three locations are data centres without US clouds that are ISO 27001 certified within the scope of the respective data centre operator; in Germany we additionally operate with a German provider whose data centres are BSI C5 attested. A confidentiality agreement under Section 203 German Criminal Code (StGB) is also available for app hosting on request, at the German location only; the separate Section 203 Managed Cloud for professional-secrecy holders is available in Germany only.
- Yes. Besides Germany, Switzerland and Austria are available as locations, at the same prices in euros. The operator of the data centre in Switzerland is certified to ISO 27001, ISO 9001, ISO 14001 and ISO 50001 and sources electricity from renewable sources; the data centre in Austria is ISO 27001 certified. State the preferred location in your request; it is recorded in the proposal.
- We typically provide a production instance within a few business days after signing. For a trial, we set up a test instance, usually on the next business day; it runs free of charge for 7 days and without payment details.
- Yes. One .de domain is included with every hosting plan. Alternatively, connect your own domain or subdomain with a CNAME record.
- Yes. We assess formats, users, projects and history and validate test imports with business owners.
- Supported identity paths can be integrated after edition and provider review.
- Standard exports are available; special reports and downstream integrations can be scoped separately.
- Database, configuration and agreed files are protected and restored consistently.
- Yes. WZ-IT can install and optionally operate it in your environment.
Knowledge
More about Kimai
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Reviews & projects
Client feedback and projects worldwide
Networking & Provisioning
WZ-IT moved our studio infrastructure from decentralised individual devices to a central platform: every site is securely connected via VPN, new devices are onboarded automatically and an entire site is provisioned from a template, without manual steps on location. What impressed me most is the breadth and depth of their knowledge: Timo and Robin are not a typical IT provider who sets up a server and leaves. The two of them think their way into highly complex infrastructure and software topics, work through every requirement we put in front of them, and build networking, provisioning and operations so that everything fits together in the end. WZ-IT is an excellent partner for complex software, network and architecture projects.
Steve KirchnerManaging Director, nextGYM GmbH
International
Built in Germany's Ruhr Valley. Running worldwide.
WZ-IT designs, develops and operates infrastructure and software for clients in Germany and internationally. We deliver projects remotely and continue supporting them in ongoing operations after go-live.
Selected projects
- LiveRemote access platform for distributed water treatment plantsABCO Water Systems · Australia · Secure Access & OT
- 81%AWS migration with substantially lower operating costsEVA Real Estate · UAE · Cloud exit & infrastructure
- 98%Provision new sites in minutes instead of hoursnextGYM GmbH · Germany · Automation & IoT
Read client reviews
Hosting & operations
Enquire about hosting and operations for Kimai
Briefly describe the current state and objective for Kimai. We assess infrastructure, integration, and ongoing operations.
- Straight with Timo and Robin - no sales team, no pitch
- A professional assessment of your situation
- Concrete next steps for infrastructure, software or AI
The conversation is free and non-binding.
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.
Jakob ÖschlbergerInno7 GmbH
WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.