Time tracking
Operate Kimai, database and scheduled tasks on supported versions.
WZ-IT configures Kimai for teams and projects and provides hosting, backups, updates, monitoring and optional integration into existing processes.
Companies worldwide trust WZ-IT
The following are trademarks of their respective owners: Kimai (the Kimai project). WZ-IT is an independent service provider and has no business, partnership, or contractual relationship with these companies. We offer independent migration, installation, hosting, and operations services.
Kimai models customers, projects, activities, budgets and time entries in a central interface. Roles and approvals are adapted to the actual workflow.
We take over new or existing installations, configure mail, exports and interfaces and document the technical operations.
Working time, break and approval rules vary between organisations. We implement the technical configuration; the customer provides the business and employment-law requirements.
Plugins, SAML and other functions may require separate licences. We review and quote these before implementation.
Users, projects, activities, rates, exports and plugins must follow a consistent data and permission model.
Operate Kimai, database and scheduled tasks on supported versions.
Protect time entries, customers, rates and exports consistently.
Connect SSO, exports and business systems through controlled interfaces.
Review plugins, monitor jobs and test backups and upgrades.
WZ-IT operates the technical service; working-time rules, project structures and approval remain with the customer.
| Area | Responsibility | Scope and boundaries |
|---|---|---|
| Kimai platform | WZ-IT | Deployment, database, proxy, monitoring, backup and updates. |
| Plugins and API | WZ-IT | Agreed extensions and technical interfaces are maintained. |
| Project and permission model | Shared | We configure the structure supplied and approved by the customer. |
| Migration and exports | Shared | Data is mapped and validated with business owners. |
| Time rules and approval | Customer | The customer owns policy, accuracy, retention and payroll use. |
| Custom workflows | Optional WZ-IT service | Special reports, exports and integrations are scoped separately. |
Record working and project time through the browser or supported interfaces.
Structure customers, projects, activities, budgets and billable work.
Filter time entries by user, team, project or period and export them for billing or controlling.
Restrict access to customers, projects, reports and administration through roles.
Connect the API, exports and available plugins to payroll, invoicing or project processes.
Embed recurring reports and data transfers into existing workflows through interfaces.
Assess existing data and configuration, migrate them in a test run and move to managed operations through a controlled cutover.
Secure SSO, roles, administrative paths and external access for the application and existing infrastructure.
Back up all stateful components consistently and document the recovery path for the agreed scope.
Monitor and update the application and its technical dependencies and operate them under the agreed service level.
A clearly defined operating scope instead of an opaque hosting flat fee.
We set up a test instance for you, usually on the next business day. No payment details required. After seven days it is deleted unless you continue.
We combine the right compute size with ongoing operations, backups, monitoring and a service level appropriate for the criticality of Kimai. High availability and recovery targets are designed separately where needed.
We also design custom hosting architectures, integrations and migrations around Kimai. Contact us for a technical assessment.
One managed standard Kimai application is included in the Starter workload. Business and higher levels add a flexible operations allowance for planned work during regular service hours. Select compute, additional applications, storage and the appropriate service level.
A workload is one compute instance with the applications agreed for it.
One standard app per workload is already included. Additional dedicated servers count as separate workloads.
€79.90 per started TB and month, including daily encrypted offsite backup with 7-day retention.
Enquiry
Briefly describe the current state and objective for Kimai. We assess infrastructure, integration, and ongoing operations.
Active users, historical entries, reports, imports and API automation determine the workload.
| Usage scenario | Technical starting point | Key factors |
|---|---|---|
| Small team | S | Normal time tracking and standard reports. |
| Several teams and customers | M | More permissions, records and reporting. |
| Large migration or API use | Data assessment | Imports, exports and automation are tested. |
| Business-critical billing workflow | Recovery and integration design | Interfaces, approval and restore are agreed. |
Large migrations, special plugins and custom billing integrations are assessed separately.
Kimai can run with WZ-IT, in your cloud or in your own network.
Dedicated standard instance on European infrastructure.
Deployment in your provider account.
Local operation close to internal systems.
Hosted platform with controlled access to business systems.
Users, application data and export paths receive clear roles and responsibilities.
Time entry, approval, reporting and administration.
TLS, SSO and restricted administration.
Access to customers, projects, rates and reports.
Timesheets, projects, activities, rates and exports.
Time records, structure and configuration.
Controlled paths to payroll, billing or reporting.
Consistent copies and documented recovery.
Kimai provides technical functions; labour-law, payroll and retention requirements remain a business and legal responsibility.
Answers about migration, reports, SSO and operations.
Yes. We assess formats, users, projects and history and validate test imports with business owners.
Supported identity paths can be integrated after edition and provider review.
Standard exports are available; special reports and downstream integrations can be scoped separately.
Database, configuration and agreed files are protected and restored consistently.
Yes. WZ-IT can install and optionally operate it in your environment.
As an alternative to managed hosting in the data centre, WZ-IT provides the hardware, configures Kimai, and handles hardening, monitoring, updates, backup and technical support. Access can be limited to the internal network or enabled through VPN and existing identities.
from EUR 349 excl. VAT / month · plus one-time provisioning and initial setup

These solutions are often used together with Kimai
These solutions offer similar functionalities and can be evaluated together
No risk: worst case, you leave with a clearer understanding of your project than before.


“WZ-IT's advice on our Azure migration was technically sound and completely non-binding right from the intro call - we took away a great deal.”
Whether a specific IT challenge or just an idea - we look forward to the exchange. In a brief conversation, we'll evaluate together if and how your project fits with WZ-IT.